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Administrative Assistant

1 month ago

Louisville, Kentucky, United States Levy Full time
Job Summary

Job Title: Administrative Assistant - Food Service Professional

Job Type: Full-time

Location: Kentucky Center for the Performing Arts

Job Description: We are seeking an experienced Administrative Assistant to provide clerical support to our food service programs. The successful candidate will be responsible for answering telephones, maintaining confidential personnel files, and assisting management staff with preparing employment and labor relations documents.

Responsibilities:

  • Answer telephones and direct inquires in a professional and client-centric manner.
  • Maintain confidential personnel files.
  • Assist management staff in preparing confidential employment and labor relations documents.
  • Assist with staffing, including finding staff when employees call out on short notice.
  • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents, and Supervisor.
  • Complete and maintain accurate and up-to-date records of students eligible for free and reduced-priced lunches if applicable.
  • Enter weekly cash sales and meal counts using computer.
  • Perform daily bank deposit reconciliation.
  • Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
  • Perform monthly vendor statement reconciliation.
  • Prepare monthly state claim form for reimbursement.
  • Assist in preparation of end of month financial reports.
  • Attend in-service and/or safety meetings as required.
  • Maintain clean and safe work environment; ability to perform job safely.
  • Performs other duties as assigned.

Requirements:

  • High school diploma or equivalent required.
  • 1-2 years of experience in an administrative support role.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficient in computer software, including Microsoft Office and Google Suite.

What We Offer:

  • Competitive wages.
  • Opportunities for professional growth and development.
  • A supportive and inclusive work environment.
  • Access to our Employee Assistance Program.

How to Apply:

Apply today to join our team at Levy, a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.