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Facilities Operations Specialist

2 months ago

Palo Alto, California, United States Stanford Blood Center Full time

The Stanford Blood Center is renowned for its commitment to excellence in medical research and patient care. Our facilities play a crucial role in supporting this mission, and we are dedicated to maintaining a safe and efficient environment for our staff and patients.

We are currently seeking a full-time Facilities Specialist 2 to engage in a variety of specialized tasks and coordinate effective solutions while working independently. This position is essential for the upkeep, maintenance, and operational integrity of our facilities.

Key Responsibilities:

  • Act as the primary contact for facilities-related issues within assigned buildings and laboratories; initiate and oversee work requests, manage maintenance budgets, and ensure timely completion of routine services.
  • Oversee property administration tasks, including inventory management, data entry, and record-keeping to support space allocation decisions.
  • Implement and manage facility security protocols, including access control and monitoring security infrastructure needs.
  • Coordinate small-scale projects, ensuring they are organized, scheduled, and executed within budgetary constraints.
  • Serve as the safety management coordinator, addressing safety concerns, tracking hazardous materials, and ensuring compliance with safety regulations.
  • Facilitate communication services, providing updates and notifications to building occupants and managing mailing services.

Qualifications:

  • A Bachelor's degree coupled with five years of relevant facilities management experience, or an equivalent combination of education and experience.

Skills and Competencies:

  • Demonstrated expertise in facilities management or a related field.
  • Strong analytical abilities to assess complex data related to space and equipment.
  • Exceptional communication and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
  • Proficient in managing multiple projects with competing deadlines.
  • Familiarity with office software and facilities management systems.
  • Knowledge of safe handling and disposal of hazardous materials.

Certifications:

  • Possession of a valid California Non-commercial Driver's License.

Physical Requirements:

  • Ability to perform various physical tasks, including standing, walking, and lifting objects up to 20 pounds.
  • Willingness to respond to emergency situations at any time.

Work Standards:

  • Adherence to all relevant safety protocols and university policies.
  • Commitment to fostering a culture of safety and responsibility.