Administrative Specialist
2 days ago
As a key member of the Northwestern University team, the Senior Administrative Specialist will serve as the administrative lead for a central office, providing strategic support to the supervisor and departmental staff. The ideal candidate will possess excellent organizational, communication, and problem-solving skills, with the ability to work independently and as part of a team.
Key Responsibilities:- Develop and implement administrative systems and procedures to improve workflow, simplify reporting, and reduce costs.
- Prepare materials, records minutes, and coordinate travel arrangements for university Board meetings.
- Provide support and build relationships with various constituencies across Northwestern, including the Office for Research, President and Provost Office, and Global Marketing.
- Develop and maintain multiple spreadsheets, databases, and reports to track departmental activities and performance.
- Oversee the development and implementation of print and online publications to meet the needs of the targeted community.
- Administer budgets and expenditures for the department, program, or project, ensuring adherence to approved budgets and resolving discrepancies.
- Supervise and coordinate HR actions, including hiring, onboarding, and termination, ensuring effective and efficient sourcing and onboarding of department staff and faculty.
- Manage complex calendars, conceptualize and organize events, and develop marketing pieces to promote departmental activities.
- A high school diploma or equivalent required.
- 6 years of administrative support or other relevant experience required.
- Advanced knowledge of word processing, spreadsheet, PowerPoint, email, and database software programs required.
Northwestern University offers a comprehensive benefits package, including health care plans, retirement benefits, tuition discounts, and more. Visit https://www.northwestern.edu/hr/benefits/ to learn more.
Work-Life and Wellness:Northwestern University supports flexible work arrangements and offers programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit https://www.northwestern.edu/hr/work-life-wellness/ to learn more.
Professional Growth and Development:Northwestern University supports employee career development in all circumstances, whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit https://www.northwestern.edu/hr/professional-growth-development/ to learn more.
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