Administrative Coordinator
7 days ago
Job Title: Administrative Assistant
Job Type: Part-time
Location: North Phoenix, AZ
Salary Range: $17 to $21 per hour
Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Copper Canyon Millworks LLC. As an Administrative Assistant, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our team in a fast-paced environment.
Key Responsibilities:
- Answer Inbound Calls: Respond to incoming calls from prospective clients, referrals, and other inquiries.
- Respond to Emails: Manage emails from prospective clients or vendors, and follow up on inquiries received in the general inbox.
- Greet Walk-ins and Appointments: Welcome visitors and scheduled appointments, direct them to the correct person, and assist with scheduling consultations for new clients.
- Make Outbound Calls: Conduct outbound calls to clients, vendors, and partners as needed for various purposes.
- Assist During Meetings: Occasionally assist with note-taking during client meetings to ensure all important details are captured.
- Manage Office Supplies: Help with stocking and ordering minor office supplies, ensuring the copy room and office are well-stocked.
- Prepare Vendor Orders: Potentially assist with preparing vendor orders for review, submission, and approval.
- Organize Meals for Meetings and Events: Assist with ordering meals from nearby restaurants for small group meetings, employee celebrations, and working lunches.
Requirements:
- High School Diploma or Equivalent: Required
- Excellent Communication and Interpersonal Skills: Essential
- Basic Computer Skills: Familiarity with email and office software
- Ability to Multitask and Prioritize Tasks: Effective
- Detail-Oriented and Organized: Must-Have
- Comfortable Making Phone Calls and Managing Email Communication: Required
Preferred Qualifications:
- Microsoft Office Suite: Experience with Excel and PowerPoint
- Zoho CRM: Familiarity with project management tools
- QuickBooks Online: Knowledge of accounting software
- Interior Design: Passion for or experience in interior design
- Cabinets or Construction: Knowledge of cabinets or construction, particularly in residential projects
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