Administrative Coordinator
2 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Imsaz. The successful candidate will provide administrative support to our corporate office, ensuring seamless day-to-day operations and contributing to the overall success of our organization.
Key Responsibilities- Front Desk Operations
- Greets guests and visitors, ensuring a positive first impression of our company.
- Coordinates meeting arrangements, including scheduling conference rooms and arranging for necessary equipment and supplies.
- Administrative Support
- Assists departments with document preparation, staff activities, and other tasks as needed.
- Coordinates office moves and layout planning, working closely with IT to ensure a smooth transition.
- Communication and Correspondence
- Handles all incoming and outgoing mail, ensuring timely distribution to staff and departments.
- Assists with shipping and receiving packages, ensuring accurate routing and follow-up with clinic leadership as needed.
- Office Maintenance and Supplies
- Monitors office supplies and breakroom inventory, ordering new supplies as needed and restocking ordered items.
- Responsible for Amazon account maintenance and ensures a well-stocked office environment.
- Special Projects and Events
- Assists with corporate office special projects, including event planning and coordination.
- Responsible for the development, planning, and execution of office events, including support for corporate staff meetings.
- Education
- High School diploma or equivalent required.
- Prior experience as an Administrative Assistant preferred.
- Skills
- Excellent customer service and communication skills.
- Ability to plan, coordinate, and organize administrative tasks and workflow.
- Excellent organizational skills and attention to detail.
- Computer skills using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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