Senior Administrative Assistant

6 days ago

Cambridge, Massachusetts, United States City of Cambridge Massachusetts Full time
About the Department

The Department of Human Service Programs (DHSP) is a vital component of the City of Cambridge Massachusetts, dedicated to enhancing the quality of life for its residents. Our extensive services and programs touch various sectors, from newborns to senior citizens, and from non-profit organizations to local employers.

About the Role

The Senior Clerk & Typist will play a crucial role in the Multi-Service Center (MSC), supporting staff and providing a welcoming, respectful, and professional experience for individuals and families experiencing housing instability or homelessness. As the first point of contact, the successful candidate must consistently offer a calm and supportive response.

Essential Duties and Responsibilities
  • Answer telephone calls courteously and transfer calls to appropriate staff.
  • Greet all visitors courteously and assist with their requests; notify relevant staff when clients arrive for appointments.
  • Keep the reception areas of the Multi Service Center neat and attractive.
  • Maintain staff sign-in/sign-out logs and manage sign-in procedures for visitors.
  • Collect outgoing mail daily and arrange for delivery to city hall mailroom as well as pickup of incoming mail as needed.
  • Fill copier and fax machines, maintain copy paper supply.
  • Keep inventory and order office supplies for the Center
  • Enter and search for data in the Homeless Management Information System.
  • Assist the Multi-Service Center Director with special projects.
  • Other duties as assigned by the Multi Service Center Director.
  • Actively participate in the Department's Race and Equity Initiative.
Minimum Requirements
  • Minimum of three to five years' experience working with the public in a social service, customer service, reception or related position.
  • Excellent communications skills.
  • Ability to exercise mature judgment in complex situations.
  • Strong organizational and administrative skills.
  • Proficiency in personal computer skills such as Microsoft Office Suite and Excel.
  • Experience working with diverse individuals.
  • Knowledge of Cambridge and surrounding communities helpful.
  • High school diploma or equivalent
Physical Requirements, Working Conditions, Work Flexibility and Accommodations
  • Ability to access, input and retrieve information from a computer
  • Ability to answer phones and maintain multiple files
  • Ability to lift a minimum of at least 10 lbs.
  • Be comfortable to work primarily in a standard office environment with moderate noise level, telephones, personal computers, printers, and other office equipment.
  • Reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential job functions.
Summary of Benefits
  • Competitive Health, Dental and Vision benefits
  • Vacation and Sick Leave eligible
  • Paid Parental Leave
  • Sick Incentive Pay eligible
  • 3 Personal Days
  • 14 Paid Holidays
  • City employee commuter benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle membership)

  • Senior Administrative Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Beacon Hill. As a key member of our administrative team, you will provide exceptional support to our faculty and staff, ensuring the smooth operation of our office.ResponsibilitiesProvide administrative support to faculty and staff, including...

  • Senior Administrative Assistant and Project Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    {"Job Title": "Senior Administrative Assistant and Project Associate", "Job Summary": "We are seeking a highly skilled and experienced Senior Administrative Assistant and Project Associate to join our team at the Massachusetts Institute of Technology. This is a unique opportunity to work in a fast-paced environment and contribute to the success of our...

  • Senior Administrative Assistant and Project Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job Title: Senior Administrative Assistant and Project AssociateMassachusetts Institute of Technology (MIT) is seeking a highly skilled and experienced Senior Administrative Assistant and Project Associate to support the Office of the Provost. The successful candidate will provide high-level administrative support to the vice provost and contribute to the...

  • Senior Administrative Assistant

    1 week ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at the Massachusetts Institute of Technology. This is a hybrid position that will work from campus four days per week during the academic year.Key ResponsibilitiesManage day-to-day operations of the Computer Science, Artificial Intelligence and...

  • Senior Administrative Assistant and Project Coordinator

    3 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job Title: Senior Administrative Assistant and Project AssociateMassachusetts Institute of Technology (MIT) is seeking a highly skilled and experienced Senior Administrative Assistant and Project Associate to support the Office of the Provost. The successful candidate will provide high-level administrative support to the vice provost and contribute to the...

  • Senior Administrative Assistant and Project Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job Title: Senior Administrative Assistant and Project AssociateMassachusetts Institute of Technology (MIT) is seeking a highly skilled and experienced Senior Administrative Assistant and Project Associate to support the Office of the Provost. The successful candidate will provide high-level administrative support, develop in-depth knowledge of Institute...

  • Senior Administrative Assistant and Project Coordinator

    1 week ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job Title: Senior Administrative Assistant and Project AssociateMassachusetts Institute of Technology (MIT) is seeking a highly skilled and experienced Senior Administrative Assistant and Project Associate to support the Office of the Provost. The successful candidate will provide high-level administrative support to the vice provost and contribute to the...

  • Senior Administrative Assistant, Office of External Relations

    3 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide complex and diverse administrative support to the director of philanthropic initiatives, senior director of development, and individual giving officer in the Office of External Relations at the Massachusetts Institute of Technology.Key ResponsibilitiesManage...

  • Executive Administrative Assistant

    3 weeks ago

    Cambridge, Massachusetts, United States Randstad Full time

    Job Title: Executive Administrative AssistantWe are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our senior leadership team. The ideal candidate will have a strong background in administrative services, excellent communication skills, and the ability to work in a fast-paced environment.Key...

  • Executive Administrative Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Randstad Full time

    Job Title: Executive Administrative AssistantAt Randstad, we are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our senior leadership team.Job SummaryThe successful candidate will be responsible for managing complex schedules, coordinating meetings, and preparing presentations and reports. They will...

  • Senior Administrative Coordinator

    1 week ago

    Cambridge, Massachusetts, United States Global Channel Management Full time

    Senior Admin Assistant Job DescriptionAt Global Channel Management, we are seeking a highly skilled and experienced Senior Admin Assistant to join our team.Key Responsibilities:Create and edit documents, databases, spreadsheets, and other materials to support the team's productivity and efficiency.Identify innovative techniques to increase productivity...

  • Senior Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job Title: Senior AssistantMassachusetts Institute of Technology (MIT) is seeking a highly skilled and experienced Senior Assistant to provide comprehensive office and administrative support to the Institute auditor, management team, and division staff.Job Summary:The Senior Assistant will exercise independent judgment and anticipate needs; provide...

  • Senior Administrative Coordinator

    1 week ago

    Cambridge, Massachusetts, United States Global Channel Management Full time

    About the JobSenior Admin Assistant plays a crucial role in supporting the team's productivity and efficiency. We are seeking a highly skilled and experienced professional to join our team at Global Channel Management.Key ResponsibilitiesCreate and edit documents, databases, spreadsheets, and other materials to support the team's needs.Identify innovative...

  • Senior Systems Administrator

    2 weeks ago

    Cambridge, Massachusetts, United States Zenith LifeScience Full time

    Job Title: Senior Systems AdministratorZenith LifeScience is seeking a highly skilled Senior Systems Administrator to join our team in Cambridge, MA. As a key member of our Enterprise IT, R&D Solutions organization, you will be responsible for the daily systems administration of our on-premises and cloud environments.Key Responsibilities:Support day-to-day...

  • Administrative Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Randstad Full time

    Job Title: Sr Administrative AssistantJob Summary:We are seeking a highly skilled and organized Sr Administrative Assistant to join our team at Randstad. As a key member of our support staff, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining the highest level of customer...

  • Senior Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job Title: Senior AssistantMassachusetts Institute of Technology (MIT) is seeking a highly skilled and experienced Senior Assistant to provide comprehensive office and administrative support to the Institute auditor, management team, and division staff.Job Summary:The Senior Assistant will exercise independent judgment and anticipate needs; provide...

  • Senior Systems Administrator

    1 week ago

    Cambridge, Massachusetts, United States Maxis Clinical Sciences Full time

    Job Title: Senior Systems AdministratorWe are seeking a highly skilled Senior Systems Administrator to join our team at Maxis Clinical Sciences. As a key member of our IT department, you will be responsible for the daily systems administration of our on-premises and cloud environments, ensuring the smooth operation of our infrastructure and applications.Key...

  • Senior Financial Administrator

    2 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job SummaryWe are seeking a highly skilled Senior Financial Administrator to join our team at the Massachusetts Institute of Technology. This role will provide comprehensive financial support and administer financial activities related to daily operations of several units, including Corporate Relations, Office of Strategic Alliances & Technology Transfer,...

  • Senior Assistant

    2 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job Title: Senior AssistantMassachusetts Institute of Technology is seeking a highly skilled Senior Assistant to provide comprehensive office and administrative support to the Institute auditor, management team, and division staff.Key Responsibilities:Provide independent judgment and anticipate needs to ensure seamless support to the Institute auditor and...

  • Senior Systems Administrator

    1 month ago

    Cambridge, Massachusetts, United States Zenith LifeScience Full time

    Job SummaryZenith LifeScience is seeking a highly skilled Senior Systems Administrator to join our Enterprise IT, R&D Solutions organization. This hands-on role will be responsible for the operation and maintenance of new and existing systems, both on-premises and in the Cloud (AWS).Key ResponsibilitiesHybrid IT Operations: Provide day-to-day support for our...