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Office Services Coordinator

2 months ago

Minneapolis, Minnesota, United States Loffler Companies, Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Services Representative to join our team at Loffler Companies, Inc. As an Office Services Representative, you will be responsible for providing exceptional support to our clients by performing a wide range of administrative tasks.

Key Responsibilities
  • Fulfillment
    • Pack and prepare materials for shipment and distribution.
    • Utilize client/Loffler designated control systems to ensure accuracy of job and inventory management.
  • Mail Services
    • Receive, sort, and deliver mail to client specifications.
    • Prepare outgoing mail using client site mailing equipment.
    • Ensure compliance with all US postal regulations.
  • Copying/Printing
    • Produce, finish, and deliver finished products based on end-user requests.
    • Use Loffler provided and/or customer provided software to schedule and bill print/copy jobs.
    • Assist with file editing and consulting in preparation for print.
  • Scanning
    • Scan originals into client designated locations.
    • Properly process original documents to client specifications.
    • Maintain high levels of output and accuracy.
  • Reception
    • Answer phones, greet clients and visitors, and perform other duties as assigned.
  • Hospitality
    • Set up conferences and events. Clean, stock, and prepare client meeting areas.
  • Courier
    • Deliver items within and outside of client locations.
  • Shipping & Receiving
    • Use shipping systems (UPS, FedEx, etc.) and client systems to receive and ship client items.
Requirements
  • Ability to work with minimal supervision.
  • Works well under pressure and meets deadlines.
  • Ability to work with detailed information accurately.
  • Ability to communicate both written and orally.
  • Basic proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
  • Strong communication and interpersonal skills.
  • Leadership skills, including motivation, good judgment, and decisiveness.
  • Organization and planning skills, including administrative skills and flexibility.
Qualifications
  • Minimum High School Diploma or Equivalent.
  • Prior customer service experience preferred.
  • No industry experience required.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually minimal to moderate.
  • Ability to lift 50lbs.