Office Support Specialist

2 weeks ago


O'Fallon, Missouri, United States AVMATS Jet Support Full time

Position Overview

AVMATS Jet Support is seeking a dedicated entry-level Administrative Assistant to enhance our Parts and Component Support operations.

The ideal candidate will possess essential skills and knowledge to facilitate business-related activities effectively.

This role is available for Day Shift, with standard hours from Monday to Friday, 8:00 AM to 5:00 PM.

Key Responsibilities

  • Maintain accurate labor time records and prepare payroll reports.
  • Assist in generating regularly scheduled reports.
  • Organize and maintain an efficient filing system.
  • Manage office supply inventory and place orders as necessary.
  • Conduct research and create presentations.
  • Compile and generate various reports.
  • Handle multiple projects concurrently with attention to detail.
  • Prepare and monitor invoices to ensure timely processing.
  • Oversee equipment functionality by completing preventative maintenance and coordinating repairs.
  • Maintain supplies inventory by checking stock levels and anticipating needs.
  • Perform administrative tasks such as filing, typing, copying, and scanning.
  • Draft correspondence on behalf of other team members.
  • Manage both digital and physical filing systems.
  • Handle sensitive information with confidentiality.
  • Coordinate office procedures and workflows.
  • Respond to inquiries via email, phone, or in-person.
  • Enhance administrative systems for improved efficiency.
  • Resolve administrative challenges as they arise.
  • Sort and distribute incoming mail.
  • Photocopy and print documents for colleagues.
  • Entry-level experience with drawing systems is a significant advantage.
  • Open and execute work orders as needed.
  • Check the status of all open purchase orders.
  • File and catalog closed work orders and purchase orders.
  • Perform additional duties as assigned by management.

Qualifications and Skills

  • Demonstrated experience in administrative roles.
  • Familiarity with office management systems and procedures.
  • Strong time management skills with the ability to prioritize tasks.
  • Attention to detail and effective problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning capabilities.
  • Proficiency in Microsoft Office Suite.
  • A minimum of 5 years of experience in a related field or equivalent education.
  • High School Diploma or equivalent; a college degree is preferred but not mandatory.


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