Legal Intake Coordinator

1 month ago


Boca Raton, Florida, United States Hollander Law Firm Full time
About Hollander Law Firm

Hollander Law Firm is a close-knit, compassionate team of dedicated legal professionals. We are expanding and seeking a skilled intake specialist to take our client relations to the next level and manage our growing caseload.

Responsibilities
  • Greet clients and visitors warmly, maintaining a professional and welcoming atmosphere.
  • Answer incoming calls and provide accurate information or direct inquiries as needed.
  • Manage front desk operations, including scheduling appointments and coordinating meetings.
  • Conduct client intake interviews, ensuring thorough documentation of client information.
  • Assist in managing incoming and outgoing correspondence, including mail and emails.
  • Collaborate with the team to support client matters and provide administrative assistance.
  • Work with marketing to collaborate on outbound sales tactics and partnerships with other law firms to bring in new cases.
  • Screen incoming potential client phone calls to ensure the case falls within the scope of the firm, while helping the caller feel heard and understood.
  • Set appointments for potential clients that meet our criteria to keep our lawyers' schedules organized and grow our caseload.
  • Collect paperwork and enter data into our case management system to ensure a smooth onboarding for new clients and tidy management of case files.
  • Perform miscellaneous clerical tasks as needed, including transcription, research, spreadsheet management, and email writing to ensure operational efficiency.
Qualifications
  • Personal Injury/Medical Malpractice intake experience preferred.
  • Experience with Lead Docket and/or Filevine is a plus. Will train.
  • Bi-lingual English/Spanish verbal and written communication skills a plus.
  • Associate or bachelor's degree preferred. Experience in lieu will be considered.
  • Strong interpersonal and organizational skills with attention to detail, are a must.
  • Tech savvy and proficiency in Microsoft Office Suite and able to learn new software quickly.
  • Previous experience with CRM and case management software desired.
  • Customer service or sales experience a plus.
  • Possesses outstanding communication skills and sense of empathy.
  • Previous legal experience highly valued.
  • High school diploma or equivalent needed, while a Bachelor's degree is desired.


  • Boca Raton, Florida, United States Hollander Law Firm Full time

    Job Title: Legal Intake SpecialistWe are seeking a highly skilled and compassionate Legal Intake Specialist to join our team at Hollander Law Firm. As a key member of our team, you will play a vital role in managing our growing caseload and providing exceptional client service.Responsibilities:Collaborate with marketing to develop and implement outbound...


  • Boca Raton, Florida, United States Hollander Law Firm Full time

    Job Title: Legal Intake SpecialistAbout the Role:We are seeking a highly skilled and compassionate Legal Intake Specialist to join our team at Hollander Law Firm. As a key member of our team, you will be responsible for managing our client relations, screening incoming potential client phone calls, and collaborating with our marketing team to bring in new...

  • Intake Coordinator

    4 weeks ago


    Boca Raton, Florida, United States Virtual Full time

    Intake Specialist OpportunityVaco is seeking a detail-oriented and customer-focused Intake Specialist to join our team in Boca Raton, FL. This direct hire position offers a range of benefits and opportunities for growth in the legal field.Key Responsibilities:Provide exceptional customer service and serve as a primary point of contact for new clientsVerify...


  • Boca Raton, Florida, United States The Siegel Law Group Full time

    Client Relations Opportunity at The Siegel Law GroupWe are seeking a skilled and compassionate Client Relations Specialist to join our team at The Siegel Law Group. As a key member of our team, you will play a vital role in managing our client relationships and helping us grow our caseload.Responsibilities:Collaborate with our marketing team to develop and...


  • Boca Raton, Florida, United States The Law Offices of Kanner & Pintaluga P A Full time

    Job DescriptionKanner & Pintaluga, a dynamic and rapidly growing law firm, seeks a highly motivated and passionate Intake Specialist to support our team in Florida.The Intake Specialist is the initial point of contact between the Firm and potential clients. They introduce the client to the Firm's services and provide assistance after they agree to retain the...


  • Boca Raton, Florida, United States De Novo Review Inc Full time

    About the Role:We are seeking a highly motivated and organized Legal Intake Specialist to join our team at De Novo Review Inc in Boca Raton, Florida.Full-time or part-time position availableMUST have legal experience in a law firm setting; real estate experience preferredMUST be experienced with Florida Court system's e-filing systemGood computer skills for...


  • Boca Raton, Florida, United States SourcePro Search Full time

    We are seeking a highly skilled Senior Legal Operations Coordinator to join our team at SourcePro Search in Boca Raton. In this role, you will provide high-level administrative and legal support to attorneys, associates, and paralegals across multiple practice areas, including Corporate, Litigation, Tax, and Trusts & Estates. This is an exciting opportunity...


  • Boca Raton, Florida, United States Robertson, Anschutz, Schneid, Crane & Partners, PLLC Full time

    Job OverviewRobertson, Anschutz, Schneid, Crane & Partners, PLLC is seeking a highly motivated Legal Support Specialist to assist attorneys in performing legal tasks. The ideal candidate will have excellent research and organizational skills, with the ability to work effectively in a fast-paced environment.Key Responsibilities:* Assist attorneys in research,...


  • Boca Raton, Florida, United States Hollander Law Firm Full time

    Client Relations CoordinatorWe are seeking a highly skilled and compassionate Client Relations Coordinator to join our team at Hollander Law Firm. As a key member of our team, you will be responsible for managing client relations, screening incoming potential client phone calls, and collaborating with our marketing team to bring in new...


  • Boca Raton, Florida, United States SourcePro Search, LLC Full time

    We are seeking a highly skilled Corporate Legal Support Specialist to join our dynamic team at SourcePro Search, LLC. In this role, you will provide exceptional support to attorneys, associates, and paralegals across multiple practice areas, including Corporate, Litigation, Tax, and Trusts & Estates.Key Responsibilities:Provide administrative and legal...


  • Boca Raton, Florida, United States wiZeHR Solutions Full time

    Job TitleJob Title: Paralegal-Collections and Litigation CoordinatorAt wiZeHR Solutions, we are seeking a skilled and experienced Paralegal-Collections and Litigation Coordinator to join our team. This role is integral in bridging the gap between our client's collections operations and related legal processes, ensuring a seamless flow of communication and...


  • Boca Raton, Florida, United States Sollis Health Full time

    Job SummarySollis Health is seeking a highly skilled and customer-focused Front Desk Coordinator to provide exceptional service to our members. As a key member of our team, you will be responsible for managing patient accounts, scheduling appointments, and ensuring a seamless experience for our patients.Key Responsibilities:Greet patients in a warm and...


  • Boca Raton, Florida, United States Adams & Martin Group Full time

    We are seeking a detail-oriented and organized Real Estate Legal Assistant to join our team at Adams & Martin Group. As a key member of our real estate group, you will be responsible for managing client files, assisting with contracts and amendments, prepping closing documents, and tracking transaction progress.Key Responsibilities:Manage client files and...

  • Legal Assistant

    4 weeks ago


    Boca Raton, Florida, United States Optimal Staffing Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Paralegal to join our team at Optimal Staffing. The successful candidate will provide administrative support to our attorneys, ensuring the smooth operation of our litigation practice.Key Responsibilities:Prepare and draft correspondence and pleadingsMaintain attorney calendars and manage trial...


  • Boca Raton, Florida, United States CCG Business Solutions, LLC Full time

    We are a forward-thinking business solutions company dedicated to connecting purpose to business and career placement. Our mission is to provide top-notch consulting and talent placement services that drive results.Candidates with 3+ years of legal experience and a strong working knowledge of Microsoft Office applications are encouraged to apply. As a...


  • Boca Raton, Florida, United States Schulte Companies Full time

    Job Summary: We are seeking a skilled Bartender to join our team at Schulte Companies. As a Bartender, you will be responsible for mixing and serving drinks to customers, checking identification, and maintaining a clean bar area.Key Responsibilities:Mix and serve drinks to customersCheck customers' identification and confirm it meets legal drinking...


  • Boca Raton, Florida, United States REMAX Full time

    Mortgage Transaction Coordinator Job DescriptionThe Mortgage Transaction Coordinator plays a vital role in facilitating a smooth transaction experience for our brokers and borrowers. This entry-level position offers an exciting opportunity to initiate a career in the mortgage industry.Key Responsibilities:Support Loan Processors with tasks related to...


  • Boca Raton, Florida, United States REMAX Full time

    About the Role:The Mortgage Transaction Coordinator partners with Loan Processors to facilitate a smooth transaction experience for our brokers and borrowers. This entry-level position offers an exciting opportunity to initiate a career in the mortgage industry. The successful candidate will possess attention to detail, a passion for process, and a...


  • Boca Raton, Florida, United States AmTrust Financial Full time

    About the Role:Cyber Services Director will be responsible for responding to cyber security events experienced by insureds of AmTrustCyber. The ideal candidate has an appreciation for time sensitivity, customer service and collaboration - both with internal and external partners.This role also is responsible for working with AmTrustCyber insureds and...


  • Boca Raton, Florida, United States The Law Offices of Kanner & Pintaluga P A Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Customer Service Representative to join our team at The Law Offices of Kanner & Pintaluga P A. This role is ideal for individuals who possess excellent communication skills, a strong understanding of HIPAA requirements, and the ability to maintain confidentiality.Key Responsibilities:Manage...