HR Administrative Coordinator
1 week ago
As a vital member of the Talent Management Division, the HR Administrative Coordinator collaborates closely with the Human Resources team across various functions, including recruitment, onboarding, performance assessment, and HR operations, delivering extensive administrative and clerical assistance.
KEY RESPONSIBILITIES:
- Provide comprehensive administrative assistance to the Chief Human Resources Officer, Director of Human Resources, and HR teams, which includes creating electronic files, managing electronic documentation, handling phone inquiries, copying, scanning, and processing check requests.
- Support data entry into the HRIS system for all documentation received from the HR team, encompassing new hire forms, terminations, status modifications, and more.
- Organize all new hire documentation and establish electronic records for each new employee.
- Maintain electronic human resources files and employee records meticulously.
- Address employment verification inquiries promptly.
- Archive employee files in accordance with the established record retention policies.
- Coordinate, schedule, and facilitate orientation sessions for new hires, including sending calendar invites, confirmation emails, and preparing new employees for their initial day.
- Assist with employee separations by drafting departure memos, providing necessary forms to departing staff, and scheduling exit interviews.
- Organize meetings for the HR team, including scheduling, submitting video conference requests, arranging hospitality, booking meeting rooms, and preparing relevant materials.
- Assist with the 90-day evaluations and the annual performance review process for employees.
- Research updates in employment legislation and inform the team of any new developments.
- Manage the HR inbox, addressing or forwarding requests as appropriate.
- Perform additional administrative tasks and special projects as assigned.
- Engage in various short-term and long-term projects as assigned.
- Assist with other related administrative functions as required.
Education:
- A Bachelor's degree in a relevant field is required. A combination of education and prior work experience may be considered in lieu of a bachelor's degree.
- 1-2 years of experience in a dynamic human resources environment.
- Familiarity with HRIS and applicant tracking systems is preferred.
- Exceptional organizational and interpersonal skills; strong focus on internal client relations.
- Ability to maintain confidentiality at all times.
- Capability to manage multiple priorities and tasks concurrently while ensuring timely follow-through on issues.
This position operates within a clerical office environment. The role routinely utilizes standard office equipment such as computers, telephones, photocopiers, filing cabinets, and fax machines.
PHYSICAL REQUIREMENTS:
This is a sedentary role: exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds may be required. The job involves sitting for extended periods, with occasional walking and standing necessary to fulfill job responsibilities.
VISUAL ACUITY:
The employee is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.
DISCLAIMER:
Staff is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.
The above description is intended to outline the general content of and requirements for the performance of this job. It is not a contract or employment agreement and should not be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform. Management reserves the right to review and revise the job description at any time. Employment with the organization is at-will. Employees must be able to satisfactorily perform all essential functions of the position with or without reasonable accommodation. If an accommodation request would cause undue hardship or a safety concern, the individual may not be eligible for the position.
Equal Opportunity Employer - veterans, disability
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or discriminate against employees or applicants for inquiring about, discussing, or disclosing their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)
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