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Office Coordinator and Reception Specialist

2 months ago

Tucson, Arizona, United States TEEMA Full time
Job Overview

Position Available: Reception and Administrative Support

Are you a personable and professional individual? We are seeking an exceptional Reception and Administrative Support Specialist to foster a welcoming atmosphere and ensure seamless operations within our organization.

Key Responsibilities:

Be the Face of Our Organization:

  • Welcome visitors, clients, and partners with a friendly demeanor.
  • Establish a positive initial impression for all who enter.

Manage Telephone Communications:

  • Answer and route incoming calls effectively.
  • Provide essential information to potential clients.
  • Record and relay messages accurately.

Administrative Support Duties:

  • Organize, copy, and digitize documents as needed.
  • Oversee email correspondence and postal mail.
  • Facilitate the handling of incoming and outgoing packages.

Scheduling and Organizational Support:

  • Coordinate calendars and manage appointments.
  • Assist with invoicing, maintaining records, and ordering supplies.
  • Draft memos, updates, and reports as required.

Additional Responsibilities:

  • Address customer inquiries and resolve issues effectively.
  • Perform other tasks as directed by management.

Required Skills and Qualifications:

Strong communication skills and excellent phone etiquette. Positive attitude and professional appearance. Ability to manage multiple tasks and work autonomously. Effective problem-solving and time management abilities. Comfortable interacting with a diverse range of individuals. Dependable and punctual with exceptional organizational skills. Proficient in office technology and computer applications.

Job Requirements:

Full-time position, typically 40 hours per week (availability for weekends may be necessary). High school diploma or equivalent required. Minimum of one year of experience in a receptionist or administrative role. Bilingual abilities (e.g., Spanish) are advantageous. Valid driver's license and reliable transportation are necessary.

If you are prepared to contribute positively to a dynamic environment, we look forward to your application.