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Administrative Assistant II

1 month ago

Baltimore, Maryland, United States Baltimore City Public School System Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant II to provide confidential administrative support to the Board Executive Officer and manage the clerical and administrative support activities for this senior executive's office.

Key Responsibilities
  • Directs the administrative activities for the assigned office, ensuring efficient and effective operations.
  • Interprets administrative decisions and policies, and transmits orders and instructions with the authority of the supervisor.
  • Manages the schedule of the Board Executive Officer and ensures their preparation for meetings and events.
  • Assists in developing and monitoring departmental budgets.
  • Screens and handles requests and inquiries as deemed appropriate, processing sensitive and confidential information.
  • Examines, recommends, and implements policies and procedures.
  • Represents the Board Executive Officer at administrative meetings, presenting and discussing administrative matters as directed.
  • Monitors program activities to ensure compliance with Federal, State, and City affirmative action requirements.
  • Composes and drafts correspondence, researches and prepares reports.
  • Prepares and formats presentations and related materials.
  • Drafts and/or prepares manuscripts, statements, tables, forms, and other documents from corrected copy, rough draft, or instructions.
  • Monitors the status/action of CEO cabinet delegated assignments and/or tasks.
  • Develops and oversees the maintenance of administrative protocols, guides, and filing systems for the Board Office.
  • Orders necessary equipment and materials and monitors annual purchases for control of supply costs.
  • Demonstrates interpersonal skills that ensure effective team work.
  • Manages schedule and calendar invites for Board of School Commissioners meetings.
  • Arranges travel for the Board Office.
  • Performs and promotes all activities in compliance with equal employment and nondiscrimination policies; follows federal laws, state laws, school board's policies, and professional standards.
Requirements
  • Bachelor's degree or equivalent relevant professional experience.
  • Two years of experience providing administrative support to a department head or senior manager.
  • Additional administrative support experience may be substituted on a year-for-year basis for the education requirement.
  • Knowledge of the principles and practices of administrative analysis.
  • Knowledge of office practices and protocol.
  • Knowledge of principles and procedures of office management and supervision.
  • Knowledge of standard record maintenance procedures.
  • Excellent oral and written communication skills.
  • Proficient skill in the use of technical computer applications, including Microsoft Word, Excel, PowerPoint, and Outlook or similar package.
  • Must be able to pass a Typing Assessment, Microsoft Word, PowerPoint, and Excel exam.
  • Skill in planning and coordinating administrative and/or clerical functions.
  • Skills in setting work priorities and assigning work.
  • Skill in expressing ideas and abstract thoughts clearly in both written and oral form.
  • Ability to conduct administrative and organizational studies and to make recommendations for improvements.
  • Ability to collect, compile, analyze data, assemble information, and prepare reports.
  • Ability to interpret the administrative policies and procedures of the City Schools.
  • Ability to establish and maintain effective working relationships with associates, officials, and employees.
  • Ability to prioritize, plan, and execute multiple, complicated, and continuing assignments in a timely manner.
Benefits

This position is eligible for benefits. To review the available options, please see the information relevant to the union for this position by viewing the following link: https://www.baltimorecitypublicschools.org/

Baltimore City Public Schools does not discriminate on the basis of race, color, ancestry, or national origin, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, veteran status, genetic information, or age in its employment, programs, and activities and provides equal access to the Boy Scouts of America and other designated youth groups. For inquiries regarding the nondiscrimination policies, please contact the Equal Opportunity Manager, Title IX Coordinator, Equal Employment Opportunity and Title IX Compliance Office, 200 E. North Avenue, Room 208, Baltimore, MD 21202; phone: 410-396-8558; fax: 410-396-3952.