Sales Office Coordinator

3 days ago


Arvada, Colorado, United States Phoenix Innovations Full time
About the Role

We are seeking a highly organized and detail-oriented Sales Office Coordinator to join our team at Phoenix Innovations. As a Sales Office Coordinator, you will play a critical role in supporting our sales team by providing administrative assistance and ensuring seamless order processing.

Key Responsibilities
  • Administrative Support: Provide general administrative tasks, including data entry, filing, and record-keeping.
  • Sales Support: Interface with sales and central sales processing teams to facilitate order processing, customer communication, and inventory management.
  • Order Processing: Process customer and warehouse orders, including verifying orders, managing inventory, and coordinating shipping.
  • Inventory Management: Record and maintain scheduled devices in production programs, track changes, and retrieve devices as needed.
  • Cost Estimation: Request cost estimates for modifications from customer service and obtain quotes from suppliers.
  • Contract Management: Coordinate loading and verification of billing for transport services, verify incoming invoices, and create and send invoices/credit notes.
  • Rental Management: Manage rental contracts and create rental invoices.
Requirements
  • Commercial Experience: Successfully completed commercial apprenticeship or equivalent experience.
  • Technical Skills: Basic technical understanding and proficiency in MS Office applications and an ERP system.
  • Soft Skills: Customer-oriented, goal-oriented, and cost-conscious thinking and acting, independent and structured work style, teamwork, friendly demeanor, flexibility, and commitment.
What We Offer
  • Secure Job: Permanent contract with fair and appropriate compensation within the framework of the collective agreement for wholesale and foreign trade, plus Christmas and vacation pay.
  • Work-Life Balance: 30 days of vacation and flexible working hours with the possibility of mobile work.
  • Modern Work Environment: Collegial cooperation, room for creativity, and a company pension plan.


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