Financial Grants Coordinator

2 weeks ago


Columbus, Ohio, United States Spherion Full time
Position Overview:
The Financial Grants Coordinator, under the general oversight of the Comptroller, plays a crucial role in managing grant accounting operations. This position is responsible for synchronizing the activities and functionalities of the accounting system concerning the grants awarded.

Key Responsibilities:
1. Oversee the accounting processes for all awarded grants.
2. Collaborate with the Modernization Manager to identify and schedule fund availability for progress payments to contractors involved in modernization projects.
3. Assist in the preparation of budget revisions and annual expenditure reports for modernization initiatives.
4. Maintain accurate records of all Federal grant program Contractor Payment Registers and reconcile Periodic Estimates prior to CFO approval.
5. Prepare fund requisitions for electronic drawdowns of Federal grant program funds and utilize the electronic funds transfer system for reimbursement of expenditures.
6. Organize and maintain files for modernization and other significant grant program contracts.
7. Execute necessary journal entries to document the receipt of drawdown funds and reconcile with the general ledger cash account balance.
8. Generate monthly Performance and Evaluation Reports for all grants, facilitating financial reporting for Board meetings and internal stakeholders.
9. Maintain comprehensive files for accounting documents, including check and journal vouchers, purchase orders, invoices, and various reports related to accounts payable and operating budgets.
10. Conduct monthly cash forecasts to assess cash requirements for all programs, grants, and activities, along with preparing pooled investment worksheets.
11. Manage contractor files, process invoices, and handle payments for redevelopment activities utilizing the Construction Management Module of Yardi.
12. Deposit rent checks and money orders for properties using appropriate banking procedures.
13. Compile month-end journal entries for fees and charges, updating financial statements for monthly Board meetings.

Qualifications:
1. Completion of at least two years of college or business school training focused on accounting, combined with four or more years of experience in bookkeeping or accounting.
2. Familiarity with the operations and procedures of a Public Housing Agency (PHA).
3. Understanding of the policies and regulations set forth by the Housing Authority and HUD regulations.
4. Proficiency in accounting procedures and reporting requirements related to accounts receivable and billing.
5. Knowledge of purchasing methods and regulations governing public procurement.

Skills:
Prior experience in public housing is preferred.



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