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Grant Accounting Specialist
2 months ago
The Financial Grants Coordinator, under the general oversight of the Comptroller, plays a vital role in managing grant accounting functions. This position is responsible for ensuring the accuracy and efficiency of the accounting system related to awarded grants.
Key Responsibilities:
1. Oversee the accounting operations for all awarded grants.
2. Collaborate with the Modernization Manager to identify timelines for fund availability to facilitate progress payments to contractors.
3. Assist in the preparation of budget revisions and annual expenditure reports for modernization initiatives.
4. Maintain comprehensive records of Federal grant program Contractor Payment Registers and ensure the accuracy of Periodic Estimates prior to CFO approval.
5. Prepare fund requisitions for electronic drawdowns of Federal grant funds and utilize the electronic funds transfer system for reimbursement of expenditures.
6. Organize and maintain files for modernization and other significant grant program contracts.
7. Execute necessary journal entries to document the receipt of drawdown funds and reconcile these amounts with the general ledger cash account.
8. Generate monthly Performance and Evaluation Reports for all grants to support financial reporting for Board meetings and internal stakeholders.
9. Maintain organized files for accounting documents, including check and journal vouchers, purchase orders, invoices, and various financial reports.
10. Conduct monthly cash forecasts to assess cash requirements for all programs and prepare pooled investment worksheets.
11. Manage contractor files, process invoices, and handle payments for redevelopment activities using specialized software.
12. Deposit rent checks and money orders using a remote deposit system.
13. Compile month-end journal entries for fees and charges, updating financial statements for Board review.
Qualifications:
1. Completion of at least two years of college or business school training in accounting, along with four or more years of relevant experience in bookkeeping or accounting.
2. Familiarity with the operations and procedures of a Public Housing Agency (PHA).
3. Understanding of the policies and regulations governing the Housing Authority as established by relevant authorities.
4. Proficiency in accounting procedures and reporting requirements, particularly in accounts receivable and billing.
5. Knowledge of purchasing methods and public procurement regulations.
Skills:
1. Previous experience in public housing is preferred.
2. Strong analytical and communication skills, with the ability to work independently and exercise sound judgment.