Executive Assistant and Office Manager
4 days ago
Our client, a small office in Morris County, is seeking an Executive Assistant and Office Manager to join their team. The ideal candidate is a team player who thrives on building relationships while providing exceptional executive and office support.
Key Responsibilities- Coordinate the Executive's calendar, schedule, and appointments, ensuring seamless coordination and minimal disruptions.
- Support the leadership team with meeting planning, calendar management, and other administrative tasks as needed.
- Prepare meeting materials, take minutes, and follow up on action items to ensure timely completion.
- Assist the Executive with email management, ensuring prompt and professional responses.
- Develop and maintain internal and external relationships, fostering a positive and collaborative work environment.
- Coordinate travel arrangements, including flights, lodging, and ground transportation, ensuring a smooth and stress-free experience.
- Manage office and kitchen supplies, work with vendors, and liaise with building management to ensure a well-maintained and efficient workspace.
- Greet employees, clients, guests, and vendors with professional enthusiasm, creating a welcoming atmosphere.
- Coordinate guest arrival, including parking, welcome refreshments, and conference room arrangements.
- At least 5 years of Executive Support experience, with a proven track record of success.
- Proficiency in Google Suite and other productivity tools.
- Excellent problem-solving skills, with the ability to anticipate and address challenges proactively.
- Strong communication and interpersonal skills, with the ability to build relationships and manage the office space effectively.
- Outstanding time management and organizational skills, with the ability to prioritize tasks and meet deadlines.
Juno Search Partners - Open Positions is an Equal Opportunity Employer, committed to providing equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law.
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