Office Administrator
3 weeks ago
Job Summary:
The Office Manager supports daily operations by supervising all aspects of the office. This position covers the front desk and will coordinate incoming calls and information for office staff.
Key Responsibilities:
- Oversee reception of incoming visitors and clients: greeting, providing appropriate direction, and monitoring foyer and reception area
- Oversee answering of incoming phone calls, call redirection, and message taking.
- Assist clients and visitors with basic information requested, as well as making appointments to see other staff members.
- Maintain office equipment, order office and janitorial supplies.
- Prepare, submit, and maintain weekly deposits and invoices for payment.
- Maintain master calendar for office staff and programs.
- Maintain files and records, prepare emails as requested.
- Assist with insurance claims and forms as needed.
- Assist with vehicle records, usage, regular maintenance schedule, and repairs.
- Assist with preparation of items for submission for Divisional Finance Board (DFB) approval.
- Coordinate mail opening, post and send outgoing mail according to Salvation Army policy.
- Coordinate monthly report submissions as requested.
- Attend meetings and record minutes as requested.
- Assist with corps programs and events as needed.
- Perform other duties as assigned.
Requirements:
- College degree preferred; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
- 3 years experience working in an office environment
- 1-year supervisory experience, preferred
Skills and Abilities:
- Maintain strict confidentiality
Computer Skills:
- Proficient in Microsoft Office Suite
- Working knowledge of TEAMS and SharePoint
Certifications and Licenses:
- Complete Safe From Harm training, and keep current as needed.
- Must have a valid driver's license and pass The Salvation Army Motor Vehicle Record check (MVR)
Benefits:
- Health Care Benefits which include: Medical, Dental, Vision, Hearing, Flexible spending accounts
- AFLAC, Voluntary life insurance benefits, Short-Term and Long-Term Disability options, Pet Insurance, Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
- Vesting starts after three years of employment, 100% vested after five years of employment
- The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors.
- Employee Discounts
- Paid Time Off which includes: Sick days begin accruing the first of the month after one full calendar month after employment begins, and you may begin to use sick days after (90) days of employment.
- Up to (4) earned sick days per year may be used as discretionary days.
- Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
- The accrual rate is based upon years of service and approved hours worked.
- You will receive up to 2 personal days and 2 floating holidays per year based on date of hire.
- Birthday off with pay.
- Paid holidays are effective immediately.
Mission Statement:
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
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