Administrative Director

6 days ago


Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

Job Summary:

The Massachusetts Institute of Technology seeks a highly skilled and experienced Director of Administration and Finance to join the Sociotechnical Systems Research Center (SSRC). The successful candidate will be responsible for the day-to-day management of personnel, finances, and general operations of the SSRC and its research units.

Key Responsibilities:

  • Provide counsel and comprehensive support to the SSRC director, faculty, students, and staff members on financial, personnel, and operational matters.
  • Oversee human resources, computing, space planning, strategic planning, and annual allocation submission and reconciliation processes.
  • Work with Institute for Data, Systems, and Society staff to ensure smooth operations.
  • Supervise financial and administrative headquarters' staff, including mentoring and career development planning.
  • Manage HR operations and personnel issues, including hiring and onboarding, affiliate and visitor appointments, visa issuance/liaison, compensation, promotions, and temp hiring.
  • Act as primary liaison to Human Resources and the Dean's Office to ensure compliance with MIT policy, processes, and external requirements.
  • Handle the annual budget and allocation rate planning processes.
  • Accountability for all aspects of pre- and post-award administration of all research, discretionary, and GIB funding.
  • Manage third-party vendor relationships.
  • Collaborate on space utilization and planning for growth/contraction.

Requirements:

  • Bachelor's degree.
  • Five years' administrative experience in a university environment.
  • Excellent interpersonal, organizational, and oral and written communication skills.
  • Discretion.
  • Experience managing people and programs/projects.
  • Ability to build and mentor a strong management team.
  • Experience managing complex change and conflicting priorities.
  • Ability to meet deadlines, prioritize work, and handle details while maintaining a view of the big picture.
  • Strong computer skills, including proficiency with Microsoft Office.

Preferred Qualifications:

  • Master's degree in business, administration, or related field.
  • KC, SAP, Atlas, and database experience.
  • HR experience, especially at MIT.


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