Department Administrator
1 week ago
Harvard University's Office of the General Counsel is seeking a highly skilled Department Administrator to manage the day-to-day administrative and financial operations for the Office of the General Counsel (OGC).
Key Responsibilities:- Manage a team of six administrative staff to ensure robust support of OGC's mission
- Prepare and manage the OGC budget, finances, and multi-year plans
- Oversee the OGC's legal billing operations, including managing the workflow of a team of four administrative staff responsible for billing functions
- Collaborate with Central Finance & Administration (CF&A) to implement policies and ensure compliance with University, legal, and contractual requirements
- Oversee orientation and onboarding of new employees, temporary staff, and interns
- Responsible for IT-related operations in OGC, including liaising with Administrative Technology Services and others in Harvard University Information Technology for help desk issues, OGC's electronic docket and document management systems, computer refreshes and upgrades, implementation of new applications, etc.
- Conduct business needs assessments, drafts business plans, identifies new vendors, and manages contracts in collaboration with OGC senior staff
- Works with Human Resources (HR) Director and the HR team on issues including performance management, strategic HR initiatives, and headcount requests
- Oversee all administrative operations, including space and facilities management, office systems, purchasing, facilities, and records management and retention, in collaboration with OGC senior staff
- Bachelor's degree with a minimum of five or more years of progressively responsible experience in finance, operations, and/or administration
- Strong organizational skills, superior interpersonal skills, and proven ability to successfully interact and collaborate with varied constituencies in a professional manner
- Demonstrated ability to cultivate relationships and work collaboratively with all levels of staff
- Proven record of outstanding service orientation
- Ability to initiate, collaborate, implement, monitor, evaluate, and advance strategic plans that contribute to the overall goals and objectives of a team
- Supervisory experience preferred
- A competitive salary and benefits package, including comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits
- A comprehensive retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service
- Tuition assistance and reimbursement programs, including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools
- Professional development opportunities, including programs and classes at little or no cost, through the Harvard Center for Workplace Development and LinkedIn Learning
- A hybrid work schedule, with three days onsite and two days remote, with the option to adjust as needed
Harvard University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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