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Administrative Coordinator

2 months ago

Fort Lauderdale Florida, United States RS&H Full time
About the Opportunity

RS&H is seeking an Administrative Assistant to join our Transportation Practice in our office.

Job Summary

The position requires knowledge, skills, and abilities to perform the following tasks:

  • Preparing business documents and reports
  • Interfacing with support groups in legal, human resources, and business development
  • Supporting activities of our operations
  • Performing transactional business activities
  • Supporting monthly invoicing activities
  • Assisting office associates with administrative assignments
  • Managing the physical filing system
  • Scheduling meetings and events
  • Booking travel and accommodations
  • Ordering and managing office supplies
  • Assisting with workspace setup for employees
  • Maintaining company business records
  • Maintaining an inventory of office equipment and supplies
  • Assisting the Area Leader with communication and interactions with clients, suppliers, and property management contacts
Minimum Qualifications
  • High school diploma or equivalent
  • Minimum 2 years of relevant experience
  • Willing and able to work in the office Monday – Friday between 8:00 AM and 5:00 PM
  • Must possess knowledge of administrative duties
  • Must be able to coordinate complex projects and events
  • Must be proficient with Microsoft Office Suite programs
  • Must possess exceptional oral and written communications skills
  • Must have strong organizational and prioritization skills
  • Must have the ability to effectively interact with and build strong relationships with executives, clients, customers, contractors, associates, and other key stakeholders
  • Proven ability to effectively manage multiple assignments simultaneously
  • Experience with budget management and analysis
  • Must work well both independently, and as part of a Team
Preferred Qualifications
  • Associate or bachelor degree
  • Minimum of 2 years of business support experience in the engineering consulting industry with focus on Civil Engineering / Transportation
  • Minimum of 2 years of business support experience serving public sector/government clients in Florida, such as FDOT or County government with associated duties in document control, invoicing, business reporting, contract management, and business development
  • Working knowledge of Deltek Vision or other accounting software
  • Ability to lift and carry up to 20 pounds
Special Requirements
  • A valid Florida driver's license is required
  • A driver's license records check, criminal history records check, and a fingerprint check are required
  • Successful candidates may be required to travel for meetings with clients and RS&H associates as needed