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Office Administrator

2 months ago

Fort Worth, Texas, United States Ghafari Full time
Job Summary

The Office Administrator will provide administrative support to the Ghafari office in Fort Worth, TX. This role will serve as a liaison for various office functions, including document management, vendor coordination, and general office duties.

Key Responsibilities
  • Perform general administrative tasks, including copying, scanning, faxing, and emailing.
  • Manage FedEx, UPS, and USPS activities.
  • Order and maintain office supply inventory.
  • Act as a liaison for office maintenance, including landlord issues and vendor coordination.
  • Review and approve local invoices.
  • Organize business travel arrangements for Fort Worth staff.
  • Lend support to the Director – Fort Worth Office in project preparation and editing.
  • Manage bid phase documentation for Fort Worth projects.
  • Assist in the management of construction administration documentation for Fort Worth projects.
  • Manage document releases for all projects originating in the Fort Worth Office.
  • Create, proofread, and format proposals and specifications.
  • Assist the Ghafari Marketing team in proposal preparation and project promotion.
  • Provide reception support and communicate with clients and staff.
  • Stay current with company policies and procedures.
Requirements
  • Bachelor's degree in a related field preferred.
  • Minimum 5 years of experience in an administrative assistant capacity.
  • Previous experience in an architecture, engineering, or construction firm.
  • Advanced skills in Microsoft Office, Adobe, and Deltek software.
  • Excellent communication and organizational skills.
  • Ability to work independently and on a flexible schedule.
About Ghafari

Ghafari Associates, LLC is a global team of engineers, architects, process designers, and consultants. We provide highly technical projects in complex markets, including aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. Our company culture values diversity, equity, and inclusion, and we offer flexible work environments and career growth opportunities.