Invoicing Specialist

4 days ago


Cuyahoga Falls, Ohio, United States Axiom Rail Services Full time
Job Title: Invoicing Clerk

Overview:

Axiom Rail Services, LLC, a leading provider of comprehensive services in the railroad sector, is seeking a detail-oriented Invoicing Clerk to manage our SKU catalog, pricing structure, and compliance audit pricing.

Key Responsibilities:
  • SKU Catalog Management:
    • Create and organize a detailed SKU catalog in our accounting software (ZOHO Books program).
    • Assign unique SKU numbers to each item and ensure accurate data entry.
    • Maintain up-to-date records of inventory, pricing, and cost information for up to 500 items.
    • Collaborate with the procurement and sales teams to ensure accurate and consistent product information.
  • Pricing Structure Development:
    • Develop and implement a pricing structure for all items in the SKU catalog, including cost analysis and profit margins.
    • Set up price tiers and discount structures based on volume or customer category.
    • Monitor and update pricing as needed based on market trends and cost changes.
  • Compliance Audit Pricing:
    • Establish a step rate pricing model for compliance audits, including a detailed cost breakdown for 1 site, 2 sites, and 3 sites.
    • Develop a step-down rate structure for audits involving 4 or more sites, ensuring competitive and transparent pricing.
    • Work closely with the compliance team to understand the scope and requirements of each audit and adjust pricing accordingly.
  • Invoicing and Billing:
    • Generate accurate and timely invoices based on completed work and services rendered while coordinating with the sales team.
    • Ensure all billing information is correctly entered and reconciled in the Books program.
    • Address and resolve any discrepancies or issues related to invoices, payments, or customer accounts.
  • Reporting and Analysis:
    • Prepare regular reports on inventory levels, pricing changes, and invoicing activity.
    • Analyze sales data and customer feedback to identify opportunities for pricing optimization and SKU expansion.
    • Assist in financial forecasting and budgeting related to inventory and sales.
  • Customer and Internal Communication:
    • Communicate effectively with customers regarding invoices, pricing, and payment terms.
    • Collaborate with internal teams to streamline processes and improve efficiency.

Qualifications:

Proven experience in a similar role, preferably in a product-based company.

Proficiency in accounting software and the Books program, with strong data entry skills.

Excellent organizational and analytical skills, with a keen eye for detail.

Strong understanding of pricing strategies and cost analysis.

Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Excellent communication skills, both written and verbal.

Axiom Rail Services is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences.



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