Facilities Maintenance Coordinator

2 weeks ago


Saddle Brook, New Jersey, United States Advanced Facility Solutions LLC Full time
Job OverviewBenefits:
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Vision insurance

Perks:
  • Competitive Compensation
  • Paid Time Off
  • Opportunities for Career Advancement
Position Summary
We are seeking a proficient Facilities Maintenance Coordinator with a background in property upkeep, including commercial construction, retail, and office renovations. The ideal candidate will have a successful history of managing maintenance initiatives and ensuring their effective execution.
In this position, you will play a vital role in overseeing repair and maintenance tasks, managing service requests, and ensuring adherence to safety and quality protocols.

Key Responsibilities
  • Facilitate communication with contractors and suppliers to track project advancements
  • Oversee handyman services and conduct daily check-ins
  • Manage scheduling and maintain an organized calendar of activities
  • Engage in daily communication via phone or email with clients and vendors
  • Provide weekly progress reports to clients, detailing milestones reached and current project status
  • Assist in the preparation of daily, weekly, and monthly reports to aid in decision-making
  • Maintain an organized electronic filing system for efficient document access
  • Manage vendor information and ensure compliance with vendor requirements
  • Develop and maintain essential office procedures to enhance operational efficiency
  • Monitor budgets and expenses, oversee material procurement, and analyze project specifications
  • Handle submittals, invoicing, and construction documentation, and establish supplier accounts
  • Manage a high volume of phone communications to support project needs
  • Assist the Repair and Maintenance Director and team in generating service requests using internal software, and monitor the status of these requests to ensure proper closure

Qualifications
  • Demonstrated experience in facilities maintenance administration across various trades such as carpentry, flooring, drywall, painting, plumbing, electrical, HVAC, and civil work
  • Prior experience in an administrative or coordinator role within the maintenance sector
  • Proficient in using standard office equipment
  • Advanced computer skills, particularly in Microsoft Office Suite and project management software
  • Strong organizational skills with the ability to manage multiple priorities effectively


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