Compensation and Benefits Coordinator

1 week ago

Portland, Oregon, United States The Mental Health Association of Oregon Full time
Job Overview

Mental Health & Addiction Association of Oregon (MHAAO)

POSITION SUMMARY

Salary Range: $60,000 to $78,000 annually.

Employment Type: 1.0 FTE (40 hours per week), non-exempt, Monday to Friday, 9AM-5PM

Employee Benefits: This role comes with benefits as detailed in the MHAAO Employee Handbook.

Position Title: Payroll Specialist

Reports To: Director of People & Culture

Department: People & Culture Division

We strongly encourage individuals from diverse backgrounds, including persons of color and LGBTQIA+ communities, to apply.

MHAAO is seeking a dedicated Payroll Specialist to become part of our organization. This role is pivotal in managing all payroll-related tasks within the organization. The ideal candidate will demonstrate a strong commitment to the mission of MHAAO and will engage respectfully and positively with all staff, stakeholders, and community members.

MHAAO is dedicated to honoring cultural and spiritual diversity within the communities we serve. We uphold the principles of Voice and Choice through trauma-informed practices and are committed to Social Justice by continually evaluating our values and incorporating feedback from our stakeholders.

Key Responsibilities

  • Administer and execute multistate semimonthly payroll processing.
  • Support data entry for new employee onboarding.
  • Handle payroll for terminated employees and manage manual check calculations.
  • Investigate employee payroll inquiries and provide timely responses.
  • Assist with annual merit increases and other payroll adjustments.
  • Contribute to special projects as needed.
  • Review bi-weekly and special payroll submissions.
  • Process wage garnishments and child support requests.
  • Maintain organized payroll documentation and storage.
  • Report to 401k, HSA, and FSA providers.

Required Qualifications

  • 3 to 5 years of experience in high-volume payroll management (100+ employees).
  • Experience in accounting and human resources is advantageous.
  • Proficient in ADP Workforce Now and related time and attendance systems.
  • Experience with payroll and benefits-related journal entries in accounting software (e.g., QuickBooks Online, Sage Intacct, NetSuite).
  • Familiarity with wage and hour regulations.
  • Knowledge of Oregon and Washington state and federal tax laws.
  • Energetic, engaging, and enjoys teamwork.
  • Experience with time and attendance administration.
  • Strong analytical skills and attention to detail.
  • Excellent organizational abilities and flexibility to manage multiple tasks.
  • Effective written communication skills.

Skills and Competencies

  • Proficient in standard office software including Google Docs, Word, Excel, Adobe Acrobat, and PowerPoint.
  • Exceptional oral and written communication skills in English.
  • Able to prioritize tasks and manage assignments in a fast-paced environment.
  • Willingness to work overtime when necessary.
  • Thorough understanding of full payroll processes and pre-tax deductions.

Expectations: MHAAO is committed to honoring cultural and spiritual diversity and practicing trauma-informed approaches. Our dedication to Social Justice involves ongoing assessment of our organizational values and responsiveness to stakeholder feedback.

Background Check: A background check will be conducted in accordance with MHAAO policies prior to hiring. A criminal record does not automatically disqualify an applicant.

Travel Requirements: Regular travel may be required. A valid Oregon Driver's License and proof of vehicle insurance are necessary.

Note: The responsibilities outlined above are representative of the work performed in this position and are not exhaustive. Omission of specific duties does not preclude them from being assigned if they are similar or related to the position.

Employment with MHAAO is "at-will," meaning employees may resign at any time, and MHAAO may terminate employment at any time without cause or notice.

MHAAO is an Equal Opportunity Employer. Employment opportunities are based on qualifications and capabilities without regard to race, religion, sex, gender identity, pregnancy, national origin, age, veteran status, disability, genetic information, or any other characteristic protected by law.

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