Office Coordinator

2 weeks ago


King of Prussia, Pennsylvania, United States Resources for Human Development Full time
Job Overview

Position Title: Administrative Assistant

Reports To: Program Director

Position Summary:

The Administrative Assistant plays a crucial role in providing essential administrative support within an outpatient substance abuse counseling facility. This position requires a strong commitment to the values upheld by Resources for Human Development while executing job responsibilities.

Key Responsibilities:

  • Manage incoming calls, directing them to the appropriate staff or voicemail, and relay messages as necessary.
  • Address general inquiries regarding the services offered at the facility.
  • Welcome clients upon arrival and ensure proper check-in procedures are followed.
  • Handle the collection and documentation of payments for services rendered.
  • Coordinate and schedule evaluation appointments efficiently.
  • Maintain accurate records of group registrations and attendance as required.
  • Process evaluations and communicate their status to referral sources.
  • Perform additional tasks as assigned by the management team.

Qualifications:

Ideal candidates will possess:

  • A high school diploma or GED.
  • A minimum of two years of experience in administrative or clerical roles.
  • Proficiency in Microsoft Office applications.
  • Experience with electronic health records is preferred.
  • Bilingual candidates are strongly encouraged to apply.

Physical Requirements:

The Administrative Assistant must be able to sit, stand, and move about while performing their duties. This includes prolonged periods of sitting at a computer to review documents, enter data, and generate reports. Familiarity with virtual meeting platforms such as Zoom and Microsoft Teams is necessary for scheduling meetings and managing calendars. Proficiency in using standard office equipment, including copiers and telephones, is also required.

Lifting Requirements:

  • Light lifting, with the ability to exert up to 20 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Additional Physical Activities:

  • Standing or sitting in a stationary position.
  • Walking and using hands or fingers for various tasks.
  • Climbing stairs or ladders as needed.
  • Effective communication and visual acuity for tasks.
  • Engaging in repetitive motions and reaching for objects.
  • Kneeling, stooping, crouching, or crawling as required.

Reporting Structure:

  • Direct Supervisor: Program Director/Office Manager
  • Supervisory Responsibilities: None

Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.


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