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Deputy Director of Administration and Planning

2 months ago

Columbia, South Carolina, United States InsideHigherEd Full time
Job Title: Deputy Director of Administration and Planning

Join the University of South Carolina as a Deputy Director of Administration and Planning, a critical leadership role that oversees all CRC administrative operations, including budget, HR, grants, facilities, and communications. This position will manage the strategic and budget planning required to administer grants effectively, supervise staff, and represent the CRC at university-wide committees and events.

Key Responsibilities:
  • Oversee day-to-day administrative operations of the CRC, advising Executive Director and CRC leadership on strategies to improve program coordination and efficiency.
  • Provide supervision, leadership, and support to administrative staff, graduate assistants, and student workers to ensure a cohesive and efficient working environment.
  • Develop, maintain, and implement departmental policies and procedures to ensure CRC compliance with applicable university, state, and federal guidelines and regulations.
  • Represent the CRC at university-wide committees, meetings, and events to promote awareness of its programs and initiatives.
  • Lead and coordinate project management initiatives, including the development of project plans, timelines, and milestones for all CRC activities.
  • Develop and maintain a comprehensive calendar of events, programs, and activities for the CRC.
  • Oversee effective scheduling and event logistics coordination for workshops, seminars, conferences, and other events hosted by the center.
  • Direct CRC personnel operations, including human resources and staffing processes, ensuring compliance with university, state, and federal policies and regulations.
  • Manage onboarding and training for permanent and grant-funded staff positions as well as graduate assistants and student workers.
  • Oversee CRC budget and financial activities, responsible for managing a diverse operating budget of $34 million.
  • Supervise the Budget and Grants Director in managing the CRC budget, including forecasting, monitoring expenditures, and ensuring fiscal responsibility.
  • Oversee the identification of funding sources, grants, and other opportunities to support the center's programs and initiatives.
  • Develop and implement a communications and marketing plan, including social media and website management and digital exhibits.
  • Supervise the Director of Communications and other staff to ensure effective creation, production, and distribution of CRC marketing and communications materials.
  • Coordinate with university and external communications and marketing entities as needed.
  • Oversee the maintenance, organization, and allocation of CRC offices, storage, and exhibit spaces, ensuring optimal functionality and presentation standards.
  • Develop and maintain accurate and efficient systems for cataloging and tracking collection artifacts, documents, and multimedia resources.
  • Represent the CRC and collaborate with university and library facilities staff as needed.
  • Manage CRC information technology needs, including equipment purchases, and supervise the purchase, implementation, training, and evaluation of shared software systems.
  • Coordinate with library and university Division of IT staff as needed.
  • Responsible for creation, implementation, and revision of the CRC strategic plan.
  • Lead internal planning efforts, including planning periodic staff retreats as needed.
  • Establish performance metrics and assessment tools to evaluate the effectiveness of programs and initiatives.
  • Provide data-driven recommendations for administrative and programmatic improvements.
  • Compile data for CRC leadership and staff, university offices, and external partners and prepare reports such as project updates and fundraising summaries.

This is a full-time position with a competitive salary range of $87,231 - $130,846. The University of South Carolina offers a valuable benefits package, including health and life insurance, retirement programs, paid tuition, dependent scholarships, annual leave, sick leave, 13 paid holidays, paid parental leave, and professional development opportunities.

The University of South Carolina is an equal opportunity employer and does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.