Director of Administrative Services

7 days ago

Frederick, Maryland, United States Tranquility at Fredericktowne Full time
Job Summary

We are seeking a highly skilled and experienced Executive Director of Business Operations to join our team at Tranquility at Fredericktowne. As a key member of our leadership team, you will be responsible for overseeing all business operations, ensuring seamless day-to-day functioning, and driving business growth.

Key Responsibilities
  • Payroll Management: Process all payroll associated with company business in a timely and accurate manner.
  • Labor Reporting: Provide daily labor reports to the Executive Director on labor scheduled and worked from the payroll system.
  • Month-End Closing: Follow and submit all tasks associated with month-end closing to the management company in a timely manner.
  • Staff Records: Keep staff records up to date, including all associated personnel file information.
  • New Resident Orientation: Assist in orienting new residents and ensuring all signatures are obtained on rental agreements prior to residency.
  • Payment Processing: Responsible for proper documentation of received payments and depositing rent checks appropriately.
  • Invoice Coding: Work closely with the Executive Director in proper coding of invoices and maintaining up-to-date declining balances in Flash Report.
  • Payables Submittals: Make weekly submittals to the management company corresponding with company policies on payables.
  • Safety and Compliance: Work in a safe manner and ensure any employees reporting to you work in a safe manner and that unsafe actions are managed.
  • Teamwork and Initiative: Foster teamwork with co-workers, show initiative in overcoming obstacles, take actions which assist others beyond job responsibilities, and have a positive impact on co-workers, residents, and visitors.
  • Additional Duties: Seek out and perform other duties as assigned or needed.
Requirements
  • Education: High School Diploma or equivalent required. Associate or Bachelor's Degree strongly preferred in Social Service, Business, or a field related to the position.
  • Experience: Minimum of three years experience in assisted living preferred. Experience with Microsoft Word and Excel, accounting, timekeeping, and payroll systems preferred.
  • Management Experience: Must have proven management experience and ability to manage staff.
  • Communication Skills: Strong written and verbal communication skills, strong personnel skills, and positive community relations skills are essential.
  • Self-Motivation: Must be self-motivated and have the ability to work independently and make quick decisions.
  • Criminal Background Check: Must be able to pass a criminal background check and drug test.

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