Association Management Professional

4 days ago

Kendall West, Florida, United States Affinity Management Services LLC Full time

About Our Company

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Affinity Management Services LLC is dedicated to providing exceptional community association management services. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments.

Salary and Benefits:

We offer a competitive salary range of $70,000-$73,000 per year, depending on experience. In addition to our salary, we provide a comprehensive benefits package, including:

  • Fully Paid Medical Insurance:
  • Voluntary Dental, Vision, Life Insurance, and Short-Term Disability:
  • 401(K) Plan:
  • Competitive Pay:
  • Paid Time Off:
  • Growth Opportunities:

Job Description:

  • Community Relations: Develop and maintain a professional relationship with the Board of Directors and homeowners, promptly addressing service requests and investigating serious complaints.
  • Vendor Supervision: Develop and foster relationships with association vendors to ensure cooperation and supervise the quality of their services.
  • Asset Protection Systems: Plan, direct, and oversee the implementation of comprehensive systems for the protection of community assets and records in a professional manner.
  • Facility Maintenance: Inspect the community and facilities to determine maintenance and security needs. Ensure safety rules are communicated and enforced.
  • Accident Reporting: Investigate accidents and claims for property damage, including damage or destruction to common elements, and prepare fully written reports.
  • Meeting Agenda Preparation: Prepare meeting agendas, supervise file and record management, and attend Board of Directors and Annual or Special Meetings.
  • Financial Report Preparation: Assist in the preparation of monthly financial reports, ensuring accuracy and variance trend analysis.
  • Association Financial Management: Manage the association's finances, understand financial statements, and provide guidance to the board to make sound decisions.
  • Budget Preparation: Prepare the association's annual budget, analyze expenses item by item, and suggest adequate funding for financial responsibility.
  • RFP Preparation: Prepare RFPs for job requests and analyze bids to ensure an accurate comparison and presentation of project specifications.
  • Community Development: Provide reports to the Board of Directors with recommendations to enhance community appearance, values, and promote harmony among residents.
  • Emergency Response Plan: Respond to and act on association emergencies in a timely manner.
  • Major Project Management: Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
  • Staff Scheduling and Review: Schedule and review staff assignments to ensure adequate coverage while working within the assigned budget.
  • Payroll Approval: Review and approve payroll for direct employees and vendor invoices before payment.

Requirements:

  • Bilingualism Preferred: Bilingual (English, Spanish) is preferred.
  • CAM License Required: Active CAM License is required.
  • Minimum Experience: Minimum 5 years of management experience is required.
  • High-Rise Experience: Experience with High-Rise Condominiums and HOA Management is required.
  • Computer Skills: General Computer Skills are required.

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