Community Association Management Professional

4 days ago

Kendall West, Florida, United States Affinity Management Services LLC Full time
About the Role

We are seeking a highly skilled and experienced Community Association Manager to join our team at Affinity Management Services LLC. This role will be based in Miami-Dade, Broward, and Palm Beach County.

Job Summary

The successful candidate will play a pivotal role in fostering thriving and well-managed communities by cultivating positive relationships with association boards, addressing unit owner needs, managing vendors, and overseeing association finances.

Key Responsibilities:
  • Develop and maintain professional relationships with Board of Directors and homeowners, promptly addressing service requests and investigating serious complaints.
  • Develop and foster relationships with association vendors to ensure cooperation and supervise the quality of their services.
  • Plan, direct, and oversee the implementation of comprehensive systems for the protection of community assets and records in a professional manner.
  • Inspect the community and facilities to determine maintenance and security needs. Investigate accidents and claims for property damage, including damage or destruction to common elements, and prepare fully written reports.
  • Prepare meeting agendas, supervise file and record management, and attend Board of Directors and Annual or Special Meetings.
  • Assist in the preparation of monthly financial reports, ensuring accuracy and variance trend analysis.
  • Manage the association's finances, understand financial statements, and provide guidance to the board to make sound decisions.
  • Prepare the association's annual budget, analyze expenses item by item, and suggest adequate funding for financial responsibility.
  • Prepare RFPs for job requests and analyze bids to ensure an accurate comparison and presentation of project specifications.
  • Provide reports to the Board of Directors with recommendations to enhance community appearance, values, and promote harmony among residents.
  • Manage major improvement projects, including preparing RFPs for projects exceeding $10,000, coordinating meetings, and overseeing vendor interactions.
  • Schedule and review staff assignments to ensure adequate coverage while working within the assigned budget.
  • Review and approve payroll for direct employees and vendor invoices before payment.
Requirements:
  • Bilingual (English, Spanish) preferred.
  • Minimum 5 years of management experience.
  • Experience with High-Rise Condominiums and HOA Management.
  • General Computer Skills.
Benefits

Affinity Management Services offers a competitive salary and benefits package, including:

  • Fully paid medical insurance.
  • Voluntary dental, vision, life insurance, and short-term disability.
  • Opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support.

Affinity Management Services is committed to a non-smoking and drug-free environment and dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

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