Administrative Coordinator

2 weeks ago

New York, New York, United States Cammisa Markel PLLC Full time


To facilitate the operations of our esteemed immigration law practice, Cammisa Markel PLLC is in search of a seasoned Administrative Coordinator. This role is pivotal in ensuring seamless office functionality while providing exceptional support to our Principal. If you possess a strong dedication to delivering outstanding client service and have experience with legal case management systems, we invite you to consider this opportunity.

Compensation:
  • Salary range: $60,000 - $70,000 based on experience
  • Paid Time Off
  • Health Benefits after 90 days
  • Future 401k Matching
We encourage you to submit a cover letter outlining your unique qualifications for this position. What distinguishes you from other candidates? What specific contributions can you bring to our team?

Key Responsibilities

• Provide comprehensive administrative support to the Principal, including calendar management, email correspondence, appointment scheduling, and meeting coordination.

• Serve as a communication bridge between the Principal and both internal and external parties, ensuring professionalism and confidentiality.

• Draft and refine correspondence, reports, and presentations with meticulous attention to detail.

• Organize travel logistics and accommodations, focusing on efficiency and cost-effectiveness.

• Supervise the inventory of office supplies and equipment, proactively addressing any requirements.

• Assist with client onboarding processes and maintain accurate client records utilizing the legal case management system.

• Contribute to the firm's marketing initiatives by organizing events, managing social media platforms, and aiding in content development.

• Formulate and implement social media strategies to enhance the firm's digital footprint and engagement.

• Generate and schedule content across various social media channels, including LinkedIn, Instagram, Twitter, and Facebook.

• Evaluate social media performance metrics and provide insights on campaign effectiveness.

• Collaborate with team members to optimize workflows and enhance operational efficiency.

• Oversee office facilities and vendor relations, ensuring a clean and productive work environment.

• Manage financial administrative tasks including accounts payable and receivable, as well as expense reporting.

• Establish and uphold office policies and procedures to ensure efficiency and compliance.

• Welcome clients and provide hospitality, fostering a professional atmosphere in the office.

• Manage the Principal's email communications, responding on their behalf while maintaining professionalism and accuracy.

• Answer incoming calls, screen and direct inquiries, and take messages as necessary.

Qualifications

• Bachelor's degree preferred.

• Minimum of 3 years' experience in an administrative support role, ideally within a legal or professional services context.

• Proficiency in legal case management systems is essential.

• Exceptional organizational and time management abilities, with a capacity to prioritize tasks effectively in a dynamic environment.

• Strong interpersonal skills with the ability to communicate proficiently across various levels.

• Advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Proactive problem-solving capabilities and the initiative to anticipate needs.

• Experience in expanding small to medium-sized law firms is highly valued.

• Ability to maintain confidentiality and discretion at all times.

• Familiarity with social media management and digital marketing techniques.

• Competence in using social media analytics tools and interpreting data.

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