Administrative Coordinator

1 week ago


New York, New York, United States NYC Based Construction Manager and GC Full time
Job Overview

We are a prominent Property Management Company located in New York City, seeking a dedicated individual for the role of Administrative Coordinator. This position requires a commitment to in-person, full-time attendance, with working hours from Monday to Friday, 8 AM to 5 PM. Proficiency in English is essential, and knowledge of additional languages is advantageous.

Key Responsibilities:

Monthly Administrative Tasks:

  • Maintain and refill postage meter as necessary.
  • Coordinate additional container pickups as required.
  • Order uniforms and safety gear for employees as needed.
  • Provide meter readings for office equipment.
  • Report maintenance issues within the office and liaise with service providers.

Daily Office Responsibilities:

  • Manage incoming and outgoing calls.
  • Sort and distribute incoming mail, ensuring correspondence is scanned and saved.
  • Handle outgoing mail, including recording and dropping off packages.
  • Receive and log deliveries from various carriers.
  • Prepare shipping labels and manage tracking information.
  • Assist with various office requests, including supply orders and document retrieval.

Weekly Office Duties:

  • Update and maintain company contact lists.
  • Replenish office supplies across all departments.
  • Coordinate service calls for office equipment as needed.
  • Prepare and submit requests for office supplies.

Daily Administrative Functions:

  • Request and verify necessary documentation from subcontractors.
  • Maintain accurate records of delivered packages for projects.
  • Organize and archive project-related documents.

Weekly Administrative Tasks:

  • Manage the scanning and distribution of invoices and financial documents.
  • Maintain logs for checks and financial transactions.
  • Prepare documentation for tax purposes as required.

The Administrative Coordinator will be expected to demonstrate strong multitasking abilities, work effectively under pressure, and contribute positively to a collaborative team environment. We offer a competitive compensation package aligned with industry standards, commensurate with experience.



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