Current jobs related to Office Administrator - Honolulu, Hawaii - Carollo Engineers

  • Administrative Officer

    4 weeks ago

    Honolulu, Hawaii, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position serves as the Administrative Officer within the Pharmacy Service for the Veterans Affairs Pacific Islands Health Care System (VAPIHCS) within the Veterans Affairs Sierra Pacific Network (VISN 21).ResponsibilitiesAs Administrative Officer, you will be responsible for providing overall administrative management for Pharmacy Service....

  • Administrative Officer

    4 weeks ago

    Honolulu, Hawaii, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position serves as the Administrative Officer within the Pharmacy Service for the Veterans Affairs Pacific Islands Health Care System (VAPIHCS) within the Veterans Affairs Sierra Pacific Network (VISN 21).ResponsibilitiesAs Administrative Officer, you will be responsible for providing overall administrative management for Pharmacy Service....

  • Administrative Officer

    4 weeks ago

    Honolulu, Hawaii, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position serves as the Administrative Officer within the Pharmacy Service for the Veterans Affairs Pacific Islands Health Care System (VAPIHCS) within the Veterans Affairs Sierra Pacific Network (VISN 21).Key ResponsibilitiesAdministrative Management: The incumbent provides overall administrative management for Pharmacy Service, including...

  • Office Administrative Coordinator

    4 weeks ago

    Honolulu, Hawaii, United States Servpac Inc. Full time

    Job OverviewServpac Inc. is a dynamic company seeking a highly motivated and organized Office Administrative Assistant to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAssist with administrative tasks,...

  • Office Administrative Coordinator

    1 month ago

    Honolulu, Hawaii, United States Servpac Inc. Full time

    Job OverviewServpac Inc. is a dynamic company seeking a highly motivated and organized Office Administrative Assistant to join our team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to our team, including data entry, receptionist duties, and...

  • Chief Administrative Officer

    4 weeks ago

    Honolulu, Hawaii, United States University of Hawai'i Full time

    Job SummaryWe are seeking a highly skilled and experienced Chief Administrative Officer to join our team at the University of Hawai'i. The successful candidate will be responsible for providing strategic leadership and direction to the Administrative Services department, ensuring the effective and efficient delivery of administrative support services to the...

  • Chief Administrative Officer

    4 weeks ago

    Honolulu, Hawaii, United States University of Hawaii Full time

    Job SummaryThe University of Hawaii is seeking a highly skilled and experienced Chief Administrative Officer to join our team. As the Vice Chancellor for Administrative Services, you will be responsible for providing strategic leadership and direction to the college's administrative services, including budgetary and financial management, human resources,...

  • Office Administrator and Customer Support Expert

    4 weeks ago

    Honolulu, Hawaii, United States Conserva Irrigation Full time

    Job SummaryConserva Irrigation is seeking a highly organized and detail-oriented Office Administrator and Customer Support Expert to join our team. As a key member of our office staff, you will be responsible for providing exceptional customer service, managing office operations, and supporting our sales and service teams.Key Responsibilities* Greet visitors...

  • Administrative Officer

    4 weeks ago

    Honolulu, Hawaii, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position is located at the VA Pacific Islands Health Care System in Honolulu, HI.Key ResponsibilitiesOversee all administrative functions for the Physical Medicine and Rehabilitation Service (PMRS).Perform a variety of administrative programs and work collaboratively with support services to ensure day-to-day operations of the service and...

  • Administrative Officer Contract Management Specialist

    4 weeks ago

    Honolulu, Hawaii, United States Veterans Affairs, Veterans Health Administration Full time

    Job SummaryThis position is located at the VA Pacific Islands Health Care System in Honolulu, HI.Key ResponsibilitiesOversee a variety of administrative programs and work collaboratively with support services to ensure day-to-day operations of the service and optimal utilization of medical center resources.Monitor and evaluate performance requirements,...

  • Chief Administrative Officer for Kapi'olani Community College

    3 weeks ago

    Honolulu, Hawaii, United States University of Hawai'i Full time

    Job DescriptionOverviewThe University of Hawai'i is seeking a highly qualified Chief Administrative Officer for Kapi'olani Community College. This key leadership position is responsible for overseeing the planning, organizing, and directing of all administrative support services required by the College.ResponsibilitiesPlans, organizes, directs, and...

  • Chief Administrative Officer for Kapi'olani Community College

    4 weeks ago

    Honolulu, Hawaii, United States University of Hawai'i Full time

    Job SummaryThe University of Hawai'i is seeking a highly qualified and experienced individual to fill the position of Vice Chancellor for Administrative Services. This role will serve as the chief administrative officer for Kapi'olani Community College, responsible for planning, organizing, and directing all administrative support services required by the...

  • Chief Administrative Officer for Kapi'olani Community College

    4 weeks ago

    Honolulu, Hawaii, United States University of Hawai'i Full time

    Job Summary:The University of Hawai'i is seeking a highly skilled and experienced Chief Administrative Officer for Kapi'olani Community College. This is a key leadership position responsible for overseeing the administrative services division, including budgeting, human resources, facilities management, and auxiliary services.Key Responsibilities:Develop and...

  • Administrative Assistant

    4 weeks ago

    Honolulu, Hawaii, United States Adecco US, Inc. Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Adecco US, Inc. in Honolulu, HI. As an Administrative Assistant, you will be responsible for providing exceptional support to our clients and team members, ensuring seamless day-to-day operations.Key responsibilities include:Providing administrative support to...

  • Office Manager

    1 month ago

    Honolulu, Hawaii, United States GSI Service Group, Inc. Full time

    Job Summary Oversee the efficient deployment of administrative resources across the Organization. Key Responsibilities: \tManage administrative support services, including mail and invoice routing, office equipment maintenance, and supply inventory. Implement corporate travel policies and maintain travel accounts. Monitor expenses for general services...

  • Administrative Support Specialist

    1 month ago

    Honolulu, Hawaii, United States SSFM Full time

    Job OverviewSSFM is seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential clerical support for various construction projects. The ideal candidate will possess strong administrative skills, excellent communication skills, and the ability to work independently as a self-starter.Key ResponsibilitiesProvide general...

  • Administrative Support Specialist

    4 weeks ago

    Honolulu, Hawaii, United States L.H. Gamble Company, Ltd. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our account executives in the retail and foodservice manufacturing industry.The ideal candidate will have excellent communication skills, be proficient in MS Office, and have a strong work ethic.Key Responsibilities:Provide...

  • Human Resources Administrative Assistant

    1 month ago

    Honolulu, Hawaii, United States Isei Consulting, LLC Full time

    Job SummaryThe Administrative Assistant of Human Resources will provide administrative support to the Human Resources department, ensuring the smooth operation of the office.Key ResponsibilitiesManage and direct departmental phone calls and correspondence.Coordinate and schedule appointments, meetings, and events.Prepare and distribute documents, reports,...

  • Office Coordinator

    3 weeks ago

    Honolulu, Hawaii, United States High Performance Systems Inc Full time

    Job DescriptionHigh Performance Systems, Inc. is seeking a highly skilled Office Coordinator to join our team. As a key person in our organization, you will be relied upon to manage the front office operations, including office clerical tasks, data entry, and light accounting duties.Responsibilities:Manage front office operations, including reception, phone,...

  • Administrative Support Specialist

    4 weeks ago

    Honolulu, Hawaii, United States hawai'i habitat Full time

    Job OverviewHawai'i Habitat is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As a key member of our front desk, you will be responsible for managing the work process, allocating assignments to other employees, and providing exceptional customer service.ResponsibilitiesManage the work process by allocating...

Office Administrator

4 weeks ago

Honolulu, Hawaii, United States Carollo Engineers Full time
Job Summary

Carollo Engineers is seeking an experienced Office Administrator to support office staff, coordinate meetings and events, and oversee day-to-day office operations. This role requires the ability to work independently and as part of a team, with excellent organizational and communication skills.

Key Responsibilities
  • Supervise all day-to-day office operations, ensuring a smooth and efficient work environment.
  • Coordinate with corporate departments and building management to ensure new hires have necessary materials and access.
  • Conduct New Hire Orientations and complete onboarding procedures.
  • Coordinate with Building and Parking Management to grant access to new employees and remove access for separated employees.
  • Interface with corporate departments to facilitate proper handling of paperwork and coordinate final termination and offboarding procedures.
  • Coordinate annual facilities budget projection and conduct office safety inspections.
  • Assist with expense reporting, petty cash, and accounting issues.
  • Perform proposal preparation and other marketing/business development services as assigned.
  • Ensure adequate staffing, hardware, and software to complete work in an accurate and timely manner.
Requirements
  • High school diploma or equivalent, with some college business courses or vocational instruction.
  • Minimum 5 years professional experience in office administration.
  • Strong verbal and written communication skills, with excellent organizational and administrative skills.
  • Ability to work without direct supervision, with high level of critical thinking and professional experience handling confidential/sensitive issues.
  • Proficiency with Microsoft Office Suite, Adobe Acrobat, and scanning/OCR software.
Preferred Qualifications
  • Bachelor's degree.
  • Experience with additional Microsoft Office Suite and Adobe Creative Cloud applications.