Executive Assistant

4 weeks ago


Springfield, Illinois, United States Fairfax County Government Full time
Job Title: Executive Assistant

Join the Fairfax County Government team as an Executive Assistant to the Library Director. This role provides logistical, analytical, and administrative support to the director, ensuring the smooth operation of the library's administrative functions.

Key Responsibilities:
  • Provide administrative support to the Library Director, including scheduling, correspondence, and record-keeping.
  • Research and analyze data to inform policy decisions and improve administrative processes.
  • Supervise and train administrative staff, ensuring high-quality service delivery.
  • Coordinate logistics for meetings, events, and conferences, including travel arrangements and catering.
  • Develop and implement administrative policies and procedures to improve office practices.
Requirements:
  • High school diploma or equivalent and four years of experience in administrative support.
  • Excellent communication and interpersonal skills, with the ability to maintain confidentiality and discretion.
  • Intermediate proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
  • Ability to work in a fast-paced environment and prioritize multiple tasks and deadlines.
Preferred Qualifications:
  • At least five years of experience in executive-level administrative support.
  • Front-line customer service experience and ability to communicate effectively with diverse stakeholders.
  • Intermediate proficiency in office management and ability to coordinate complex administrative tasks.
Working Conditions:

The selected candidate will work in a dynamic and diverse environment, with occasional evenings, irregular weekends, and overtime required. The ability to travel to various locations throughout Fairfax County is also necessary.

This is a great opportunity to join a team that values diversity, equity, and inclusion. We encourage candidates who are bilingual in English and a foreign language to apply.

Fairfax County Government is an equal opportunity employer and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status.


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