Executive Assistant

4 weeks ago


Springfield, Illinois, United States GAP Solutions, Inc. (GAPSI) Full time
Job Summary

GAP Solutions, Inc. (GAPSI) is seeking an experienced Executive Assistant to provide administrative support to various NGA offices. The ideal candidate will have a strong background in administrative tasks, excellent communication skills, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

  • Support administrative requirements at the mid- to upper management levels of an office.
  • Maintain executive calendars in Microsoft Outlook, scheduling meetings, sending meeting invites, and reserving conference rooms.
  • Provide responsive administrative support to facilitate completion of all organizational mission requirements.
  • Apply mature and objective judgment to determine the best approach and course of action in routine and non-routine administrative situations.
  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from various sources.
  • Create workbooks for leadership planning and execution of office administrative business rhythms.
  • Support the office with development of guidance, procedures, and policies relative to facilitating administrative activities.

Requirements:

  • Active Top Secret/SCI clearance required.
  • Bachelor's degree in General Business Administration or related field with minimum 4 years of administrative experience.
  • OR Associate's degree in General Business Administration or related field with minimum 6 years of administrative experience.
  • OR High School Diploma with minimum 8 years of administrative experience.
  • Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR), and Joint Travel Regulation (JTR).

Preferred Qualifications:

  • TS/SCI with CI Polygraph desired.
  • Strong teaming and collaboration skills that foster office unity and cohesiveness.
  • Ability to independently handle a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment.
  • Excellent communication skills, both verbally and written.
  • Proficient at Microsoft Outlook and Word.
  • Prior DOD and/or NGA experience working in a related field.

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