Executive Assistant
4 weeks ago
GAP Solutions, Inc. (GAPSI) is seeking an experienced Executive Assistant to provide administrative support to various NGA offices. The ideal candidate will have a strong background in administrative tasks, excellent communication skills, and the ability to work independently in a fast-paced environment.
Key Responsibilities:
- Support administrative requirements at the mid- to upper management levels of an office.
- Maintain executive calendars in Microsoft Outlook, scheduling meetings, sending meeting invites, and reserving conference rooms.
- Provide responsive administrative support to facilitate completion of all organizational mission requirements.
- Apply mature and objective judgment to determine the best approach and course of action in routine and non-routine administrative situations.
- Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from various sources.
- Create workbooks for leadership planning and execution of office administrative business rhythms.
- Support the office with development of guidance, procedures, and policies relative to facilitating administrative activities.
Requirements:
- Active Top Secret/SCI clearance required.
- Bachelor's degree in General Business Administration or related field with minimum 4 years of administrative experience.
- OR Associate's degree in General Business Administration or related field with minimum 6 years of administrative experience.
- OR High School Diploma with minimum 8 years of administrative experience.
- Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR), and Joint Travel Regulation (JTR).
Preferred Qualifications:
- TS/SCI with CI Polygraph desired.
- Strong teaming and collaboration skills that foster office unity and cohesiveness.
- Ability to independently handle a large, complex workload, effectively coordinating multiple resources, and multi-tasking in a fast-paced environment.
- Excellent communication skills, both verbally and written.
- Proficient at Microsoft Outlook and Word.
- Prior DOD and/or NGA experience working in a related field.
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