Project Coordinator/Executive Assistant

4 weeks ago


Springfield, Illinois, United States Illinois Secretary of State Full time
Job Summary

We are seeking a highly skilled and experienced Project Coordinator/Executive Assistant to join our team at the Illinois Secretary of State's office. This is a unique opportunity to work in a fast-paced environment and contribute to the success of our organization.

Key Responsibilities
  • Provide administrative support to the Director, including coordinating projects, handling sensitive and confidential matters, and attending meetings in their absence.
  • Assist with the coordination of legal, labor, and employment matters, as well as liaison with department staff, other departments, and outside agencies.
  • Maintain operational programs, including Statement of Economic Interests, Ethics/Harassment Training, Payroll, and Employee of the Year/Month and Service Award.
  • Direct and participate in the gathering of information related to legal matters or department operations, including monthly union information.
  • Provide information to the Director, often involving confidential matters.
Requirements
  • Requires thorough knowledge of administrative practices and methods.
  • Requires extensive knowledge of agency operations.
  • Requires ability to express complex ideas clearly both orally and in written form.
  • Requires ability to develop and maintain satisfactory working relationships with legislators, judicial and executive branch officials, other agency representatives, and the general public.
Education and Work Experience

Requires knowledge, skill, and mental development equivalent to the completion of four years of college, with coursework in public or business administration, and three years of responsible professional experience in a public or private organization.

Application Process
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.



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