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Administrative Support Specialist

2 months ago

Stanford, United States Staffing Technologies Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our Chemistry Faculty and their research groups. The ideal candidate will have a strong background in administration and finance, with excellent communication and organizational skills.

Key Responsibilities
  • Provide day-to-day administrative support to professors and graduate/postdoctoral students, including assistance with mail, calendar, correspondence, travel arrangements, filing, and ordering supplies.
  • Reconcile monthly expenditure statements, track expenses and projections, and process/reconcile purchase orders, reimbursement requests, purchasing card transactions, and expense transfers.
  • Assist faculty in preparing and submitting grant proposals and progress reports, including reviewing program announcements, determining requirements, and preparing required documents.
Requirements
  • 3-5 years of administrative experience, preferably in a university setting.
  • Knowledge of university procedures and financial systems, or ability to quickly become proficient in these areas.
  • Excellent computer skills, with proficiency in desktop applications (Word, Excel, email, and calendar application).
  • Self-starter with ability to prioritize and make decisions with minimal supervision.
  • Good judgment and flexibility are musts.
  • Strong organizational skills and attention to detail.
  • Excellent written and oral communication skills.
  • Ability to interact with a large variety of individuals at all levels of the university.
About Us

Staffing Technologies is a leading IT staffing and consulting firm with over 20 years of experience. We specialize in filling various types of job roles in multiple industries, including retail, consumer products, insurance, logistics, and more. Our company is headquartered in Overland, KS, with 9 offices nationwide and 3 global delivery locations.