Construction Project Administrator

2 weeks ago


West Palm Beach, Florida, United States Florida Construction Connection Inc Full time

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Position:
Construction Project Administrator

The Construction Project Administrator plays a vital role in supporting Project Managers, Engineers, and the overall Project Team by providing essential administrative assistance.

Key Responsibilities:


Collaborate with the Project Management Team to prepare all necessary job initiation forms, excluding PROLOG and Timberline configurations, and maintain records as required.


Prepare and submit the Notice of Commencement form to the Owner, ensuring it is recorded with the Clerk of Court, and distribute copies accordingly.


Project Setup: According to the Procedures Manual, establish the Project Manager's Binder, Central Files, Permit Log Binder, and Superintendent Files.


Documentation Management:
Ensure proper filing and maintenance of project documents throughout the project lifecycle.

PROLOG Utilization:
Achieve proficiency in PROLOG, focusing on areas such as Transmittals, Drawings and Specifications, and RFIs.

Assist the Project Manager in drafting contracts and purchase orders.

Document Meeting Minutes in PROLOG as needed and participate in meetings as required.

Project Closeout:
Compile and prepare closeout documentation.

Provide comprehensive administrative and secretarial support.

Take on additional responsibilities as assigned or as time allows.

Distribute product literature and shop drawings with transmittals to Architects and Subcontractors as directed by the Project Manager.

Essential Skills:


Proficient in standard administrative tasks and adept in using office equipment and software, including Microsoft Word, Excel, Outlook, Prolog, and SureTrak.

Ability to effectively manage and prioritize multiple tasks/projects with minimal supervision.

Capable of handling and prioritizing various projects simultaneously in a dynamic environment.

Excellent written and verbal communication abilities.

A four-year college degree or equivalent professional experience is preferred.

A background in construction is advantageous but not mandatory.

Exhibit a professional demeanor and appearance.

Must be a proactive self-starter and a flexible team player.

(Ref#1519)

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