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Academic Programs Coordinator

2 months ago

Portland, Oregon, United States Portland Public Schools Full time
Job Summary

We are seeking a highly skilled and experienced Academic Programs Administrator to join our team at Portland Public Schools. The successful candidate will be responsible for overseeing the supervision of an entire school's athletic program, including all coaches, site athletic facilities, student fees and clearance, equipment inventory, and fiscal management.

Key Responsibilities
  • Develop and implement department budgets, manage and oversee assigned school athletic budget allocations, and ensure timely submission of athletic expense requests.
  • Oversee equipment inventories, develop and maintain a master sports calendar, and direct gym and building use with the district office.
  • Direct gym use for practices and games, give final clearance for the use of either the gym or the athletic field, and work with coaching staff and transportation supervisor to schedule all athletic departure times and provide bus supervision.
  • Facilitate travel arrangements and overnight accommodations for players or athletic teams and coaches competing in postseason competition, identify, recommend, and schedule appropriate competition for all non-conference events/games, and ensure officials' are scheduled and in attendance at all non-conference contests.
  • Establish and manage contracts and assign schedules for all game workers for athletic contests, develop, lead, and monitor the process for collection of rosters for program information as needed, and supervise the performance of assigned certified and non-certified personnel.
  • Monitor compliance issues as they relate to assigned programs, oversee and monitor certifications and licensures for designated programs staff, and be responsible for supervision of all home athletic contests.
  • Evaluate each school athletic program on an annual basis, conduct and issue annual performance evaluation and conference with all head coaches within three weeks after the conclusion of their sport season, and plan, oversee, and coordinate methods for district staff, students, parents, community organizations, and other stakeholders to increase the school's athletic programs' support.
  • Develop, collaborate, deliver, and provide professional development and training to school athletic staff and coaches as needed, disseminate OSAA materials and enforce OSAA rules and regulations, including player eligibility, and manage, maintain, and communicate student eligibility to athletes and coaches as it pertains to the OSAA physical cards and athletic code of conduct.
  • Administer the school athletic code in a fair and consistent manner that is within the intent of the code, assure all athletic functions are consistent with applicable state and federal regulations, policies, and programs, and the District's educational goals, objectives, and policies, including OSAA policies and codes relating to and participation in athletics.
  • Implement district initiatives, including Positive Coaching Alliance, coordinate activities and events with Portland Interscholastic League Youth Sports Program (PILYSP), and attend and participate in a variety of meetings, including weekly athletic conference meetings, workshops, and in-services related to athletics.
  • Supervise all club sports and OSAA activities, including Unified Sports, develop, lead, and monitor site-based Athletic equity plans, implement, evaluate, supervise site-based Guaranteed Viable Experience (GVE) plans by sport, and demonstrate a commitment to the Portland Public Schools Equity Initiative.
Requirements
  • A State of Oregon issued Administrative License is required at the time of appointment and be maintained during the course of one's employment in this position.
  • A minimum of three (3) years experience as a successful head coach and one (1) to three (3) years experience as an Athletics Administrator, including Athletic Director, experience working in a richly diverse school community and environment.
  • Positions in this classification may require the use of a personal automobile and possession of a valid driver's license, work hours will routinely include evening and weekend activities and meetings and district, school, and student functions.
Benefits

Portland Public Schools offers several competitive and comprehensive benefit packages to employees, including medical, dental, vision, prescription, life, and disability insurance, employee assistance program, 403(b) retirement savings plan, and various leave and professional development programs.