Office Administrator

1 week ago


Edwardsville, Illinois, United States Southern Illinois University Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Southern Illinois University. As a key member of our staff, you will provide administrative support to the Director and staff of the Student Financial Aid Office, ensuring smooth operations and exceptional service to our students and faculty.

Key Responsibilities
  • Manage and balance operational budgets for office accounts.
  • Maintain accurate records and prepare correspondence and documents.
  • Handle purchasing of office supplies and maintain office equipment.
  • Process scholarship checks and manage timesheets.
  • Oversee travel arrangements and handle invoices for staff.
  • Schedule meetings for the Director and manage the office calendar.
  • Coordinate appointments and research background information for meetings.
  • Assist in recruiting and hiring qualified staff, including Graduate Assistants and student employees.
  • Manage the onboarding and offboarding processes, ensuring a smooth transition for all staff.
  • Maintain payroll records and ensure timely processing of timesheets.
  • Assist staff with leave requests and payroll reporting.
  • Create and maintain office correspondence, including emails and official memos.
  • Prepare meeting agendas and take minutes while maintaining confidentiality.
  • Ensure all office equipment is operational and coordinate maintenance as needed.
  • Manage office inventory and control key access for staff.
  • Oversee annual employee evaluations and maintain confidential records.
  • Assist with the administration of Performance Improvement Plans.
  • Process incoming scholarship checks and communicate with donors and students for endorsements.
  • Provide exceptional service to students and assist with special projects as needed.
Requirements
  • High school diploma or equivalent.
  • Any one of the following from the categories below:
  • A. Four (4) years (48 months) of work experience comparable to the third level of this series.
  • B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.
  • Excellent organizational abilities to manage multiple complex tasks simultaneously.
  • Strong management capabilities to oversee various office functions efficiently.
  • Proficient in analyzing budgets, reports, and spreadsheets.
  • Effective interpersonal skills to interact professionally with students, faculty, and staff.
  • Thorough understanding of University policies and procedures related to purchasing, payroll, personnel, and the Office of Student Financial Aid.
  • General knowledge of state and federal financial aid programs, with a willingness to learn independently.
  • Strong ability to work with numbers and manage budgets accurately.
  • Skilled in prioritizing tasks to meet multiple deadlines effectively.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office products and capable of working with student information and other data systems.
Benefits

Southern Illinois University offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment), including medical, dental, and vision insurance, university tuition waivers, life insurance, SURS retirement plan, supplemental retirement savings plans, paid vacation and sick leave accrual, generous holiday schedule/paid holidays, WorkLife programs, Employee Assistance Program (mental health and wellness), employee discounts, Flexible Spending Account Program, and more.

How to Apply

To apply for this position, please submit your application through our online portal. We are an equal opportunity employer committed to an inclusive and diverse workforce.


  • Office Manager

    2 weeks ago


    Edwardsville, Illinois, United States Southern Illinois University Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Office Manager to provide comprehensive support to the Departments of Industrial Engineering, Construction, and the Surveying and Geomatics Program, as well as to the Dean of the School of Engineering.Key ResponsibilitiesProvide essential administrative support to departmental Chairs and faculty,...


  • Edwardsville, Illinois, United States Horizon Innovations Full time

    About Horizon InnovationsHorizon Innovations is a leading provider of professional cleaning and maintenance solutions. With a rich history dating back to 1885, we have established ourselves as a trusted partner for businesses seeking comprehensive and innovative solutions.What We OfferA dynamic and diverse work environment that fosters growth and...


  • Edwardsville, Illinois, United States Horizon Innovations Full time

    About Horizon InnovationsHorizon Innovations is a renowned, medium-sized company in the field of professional cleaning and maintenance, established in 1885. Our company has a rich tradition and a relentless drive for innovation, offering comprehensive solutions for hygienic cleaning and maintenance.What We OfferA dynamic and diverse work environment that...


  • Edwardsville, Illinois, United States Southern Illinois University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Human Resources Assistant to join our team at Southern Illinois University. As an HR Assistant, you will provide exceptional support to the Director of Human Resources, ensuring seamless day-to-day operations and exceptional customer service to staff and visitors.Key ResponsibilitiesFirst Point...


  • Edwardsville, Illinois, United States GEODIS Group Full time

    Job SummaryWe are seeking a highly skilled Customer Service Representative to join our team at GEODIS Group. As a Customer Service Representative, you will be responsible for providing exceptional customer service to our clients, responding to inquiries, processing orders, and handling customer complaints and questions in a prompt, courteous, and effective...


  • Edwardsville, Illinois, United States GEODIS Group Full time

    Job Summary:We are seeking a highly skilled Customer Service Representative to join our team at GEODIS Group. As a Customer Service Representative, you will be responsible for providing exceptional customer service to our clients, responding to inquiries, processing orders, and handling customer complaints and questions in a prompt, courteous, and effective...


  • Edwardsville, Illinois, United States Southern Illinois University Full time

    Job Title: Information Technology Technical AssociateWe are seeking a highly skilled and detail-oriented Information Technology Technical Associate to join our team at Southern Illinois University. This role will play a crucial part in supporting the financial aid office by providing technical assistance, data analysis, and reporting.Key...


  • Edwardsville, Illinois, United States Aerotek Full time

    Job Summary:The Business Operations Associate will play a critical role in ensuring the seamless execution of our business operations. This individual will be responsible for providing exceptional customer support, managing onboarding processes, and maintaining general office operations.Key Responsibilities:Client Onboarding:Ensure client pre-employment...


  • Edwardsville, Illinois, United States NovaTech Industries Full time

    NovaTech Industries: Digital Process ManagerAbout the Role:We are seeking a highly skilled Digital Process Manager to join our Production and Development department. As a key member of our team, you will be responsible for process changes and construction, as well as coordinating the feasibility of product development requests with our IT department.Key...


  • Edwardsville, Illinois, United States NovaTech Industries Full time

    NovaTech Industries: Digital Process Manager RoleAbout the Job:We are seeking a highly skilled Digital Process Manager to join our team at NovaTech Industries. As a Digital Process Manager, you will be responsible for optimizing and improving our internal processes and systems.Key Responsibilities:Develop and implement process improvements to increase...


  • Edwardsville, Illinois, United States Aerotek Full time

    **Job Summary:**The Field Operations Associate is responsible for ensuring our customers receive superior support from offer accepted through start and management of all onboarding responsibilities. This is a customer-facing role that will support customer interactions, problem resolution, and maintaining general office operations.**Key...

  • English Teacher

    4 weeks ago


    Edwardsville, Illinois, United States Southern Illinois University Full time

    Job DescriptionJob Summary: We are seeking a highly qualified English teacher to join our faculty at Southern Illinois University. The successful candidate will be responsible for delivering comprehensive English language education to students, including personalized, small group, and full-class instructional activities.Key Responsibilities:Instructional...

  • English Teacher

    4 weeks ago


    Edwardsville, Illinois, United States Southern Illinois University Full time

    Job SummaryWe are seeking a highly qualified English Teacher to join our team at Southern Illinois University. The successful candidate will be responsible for delivering comprehensive English language education to students, including personalized, small group, and full-class instructional activities.Key ResponsibilitiesDevelop and implement effective lesson...

  • Marketing Director

    3 weeks ago


    Edwardsville, Illinois, United States La Cross Dental Full time

    {"Job Title": "Marketing Lead", "Job Description": "Marketing Lead – Edwardsville, ILLa Cross Dental, a growing dental practice administration and laboratory with multiple locations across the St. Louis area, seeks a skilled Marketing Lead to develop and execute comprehensive marketing strategies for our offices.Key Responsibilities:Develop and execute...


  • Edwardsville, Illinois, United States GEODIS Group Full time

    Job Title: Customer Service Representative**Job Summary:**We are seeking a highly skilled and customer-focused Customer Service Representative to join our team at GEODIS Group. As a Customer Service Representative, you will be responsible for providing exceptional customer service to our clients, responding to their inquiries, and resolving any issues in a...


  • Edwardsville, Illinois, United States Utilitra Full time

    Job OpportunityUtilitra is seeking a skilled Engineering Technician to join our team in Wisconsin. As a key member of our IT department, you will provide daily Tier II support to our customers, escalating complex issues and establishing strong relationships with our clients.About Our CompanyUtilitra is a woman-owned firm specializing in utility and...


  • Edwardsville, Illinois, United States Utilitra Full time

    Job OverviewPosition Title: Professional Utility EngineerEmployment Type: Full-time/ExemptReporting To: Engineering ManagerWork Hours: Monday to Friday (flexible hours)Utilitra is seeking a qualified Professional Utility Engineer to join our team in the Edwardsville, IL office. We invite candidates with relevant skills and experience to explore this...

  • Medical Assistant

    7 days ago


    Edwardsville, Illinois, United States Anderson Hospital Full time

    Job SummaryThe Medical Assistant performs administrative and clinical support duties under the direction of the practice manager. Key responsibilities include scheduling appointments, registering patients, collecting and updating patient demographics, verifying health insurance coverage, and collecting/processing payments. Clinical duties are performed under...


  • Edwardsville, Illinois, United States J.F. Electric Full time

    Job Title: Project Manager-UtilityJob Summary:The Project Manager-Utility is responsible for overseeing and coordinating the planning, execution, and completion of utility projects, ensuring they meet time, budget, and quality standards. This role involves managing projects related to electrical and telecommunications infrastructure, from initial design...

  • Office Coordinator

    4 weeks ago


    Edwardsville, United States H & F Exteriors Part time

    Job DescriptionJob DescriptionWe are seeking an organized Office Coordinator to join our team part-time The ideal candidate will be responsible for a variety of administrative and clerical tasks to ensure the smooth operation of our office. This includes scanning and filing documents, managing phones, preparing sales materials, data entry, and other general...

  • Office Coordinator

    4 weeks ago


    Edwardsville, United States H & F Exteriors Part time

    Job DescriptionJob DescriptionBenefits:Opportunity for advancementTraining & development We are seeking an organized Office Coordinator to join our team part-time The ideal candidate will be responsible for a variety of administrative and clerical tasks to ensure the smooth operation of our office. This includes scanning and filing documents, managing...


  • Edwardsville, United States Southern Illinois University Edwardsville Full time

    Position TitleAssociate Provost for Research and Dean of the Graduate School Hiring UnitGraduate School Job Description/Responsibilities Southern Illinois University Edwardsville (SIUE), a doctoral/professional university, is seeking a dynamic leader and creative problem-solver who can work collaboratively and communicate clearly with diverse stakeholders...


  • Edwardsville, Kansas, United States Southern Illinois Univeristy Edwardsville (SIUE) Full time

    Job SummarySouthern Illinois University Edwardsville (SIUE) is seeking a highly qualified candidate to fill the position of Assistant Professor of Educational Leadership. This is a tenure-track position that requires a strong commitment to teaching, research, and service.Key ResponsibilitiesTeach graduate courses in educational administration, including...


  • Edwardsville, United States Southern Illinois University Edwardsville Full time

    Position TitleVice Chancellor of Student Affairs Hiring UnitOffice of the Chancellor Job Description Southern Illinois University Edwardsville (SIUE) announces its national search for an experienced and visionary leader to serve as the Vice Chancellor for Student Affairs. A metropolitan university, SIUE serves a diverse student body of more than 12,000....

  • Customer Service Rep

    3 months ago


    Edwardsville, United States GEODIS Group Full time

    ** Customer Service Rep (Float Schedule)** **Job Category****:** Operations **Requisition Number****:** CUSTO021728 Showing 1 location **Job Details** **Description** **Summary:** The Customer Service Representative is responsible for customer service activities such as responding to inquiries, processing orders, and handling customer complaints and...

  • Customer Service Rep

    3 months ago


    Edwardsville, United States GEODIS Group Full time

    ** Customer Service Rep (DP 3pm-11:30pm)** **Job Category****:** Operations **Requisition Number****:** CUSTO022436 Showing 1 location **Job Details** **Description** **Summary:** The Customer Service Representative is responsible for customer service activities such as responding to inquiries, processing orders, and handling customer complaints and...

  • Customer Service Rep

    3 months ago


    Edwardsville, United States GEODIS Group Full time

    ** Customer Service Rep (DP 1st)** **Job Category****:** Operations **Requisition Number****:** CUSTO021080 Showing 1 location **Job Details** **Description** **Summary:** The Customer Service Representative is responsible for customer service activities such as responding to inquiries, processing orders, and handling customer complaints and questions in a...

  • Customer Service Rep

    3 months ago


    Edwardsville, United States GEODIS Group Full time

    ** Customer Service Rep - PD** **Job Category****:** Operations **Requisition Number****:** CUSTO022470 Showing 1 location **Job Details** **Description** **Summary:** The Customer Service Representative is responsible for customer service activities such as responding to inquiries, processing orders, and handling customer complaints and questions in a...

  • Customer Service Rep

    3 months ago


    Edwardsville, United States GEODIS Group Full time

    ** Customer Service Rep (14S)** **Job Category****:** Operations **Requisition Number****:** CUSTO022053 Showing 1 location **Job Details** **Description** **Summary:** The Customer Service Representative is responsible for customer service activities such as responding to inquiries, processing orders, and handling customer complaints and questions in a...

  • Customer Service Rep

    3 months ago


    Edwardsville, United States GEODIS Group Full time

    ** Customer Service Rep (Fri-Sun 6am-6pm)** **Job Category****:** Operations **Requisition Number****:** CUSTO023135 Showing 1 location **Job Details** **Description** **Summary:** The Customer Service Representative is responsible for customer service activities such as responding to inquiries, processing orders, and handling customer complaints and...

  • Customer Service Rep

    3 months ago


    Edwardsville, United States GEODIS Group Full time

    ** Customer Service Rep (1st)** **Job Category****:** Operations **Requisition Number****:** CUSTO023530 Showing 1 location **Job Details** **Description** **Summary:** The Customer Service Representative is responsible for customer service activities such as responding to inquiries, processing orders, and handling customer complaints and questions in a...


  • Edwardsville, United States Utilitra Full time

    Job DescriptionJob DescriptionUtilitra has an exciting opportunity for an Engineering Technician based in our Wisconsin office. If your skills and experience are a match for the position described below, we'd love to hear from you.About Our Company Utilitra is a woman-owned firm specializing in utility and technology solutions. We offer design,...


  • Edwardsville, United States Advisor Employee Services Full time

    Client Service Specialist Are you looking for an opportunity to utilize superior client service skills and work one-on-one with clients? If you enjoy developing long-term relationships, constantly challenging yourself, and providing superior client service support, we would like to talk to you! Our growing financial service firm, Slagle Financial, in...

  • Customer Relations

    4 weeks ago


    Edwardsville, United States H & F Exteriors Full time

    Job DescriptionJob DescriptionBenefits:Weekday hours only401(k)401(k) matchingCompetitive salaryOpportunity for advancementPaid time offTraining & developmentJob Summary: We are seeking a friendly, professional, and detail-oriented Customer Relations Coordinator to join our growing team. The ideal candidate will be responsible for handling inbound customer...


  • Edwardsville, United States Slagle Financial Full time

    Client Service Specialist Are you looking for an opportunity to utilize superior client service skills and work one-on-one with clients? If you enjoy developing long-term relationships, constantly challenging yourself, and providing superior client service support, we would like to talk to you! Our growing financial service firm, Slagle Financial, in...


  • edwardsville, United States Slagle Financial Full time

    Client Service Specialist Are you looking for an opportunity to utilize superior client service skills and work one-on-one with clients? If you enjoy developing long-term relationships, constantly challenging yourself, and providing superior client service support, we would like to talk to you! Our growing financial service firm, Slagle Financial, in...


  • Edwardsville, United States Slagle Financial Full time

    Client Service Specialist Are you looking for an opportunity to utilize superior client service skills and work one-on-one with clients? If you enjoy developing long-term relationships, constantly challenging yourself, and providing superior client service support, we would like to talk to you! Our growing financial service firm, Slagle Financial, in...


  • Edwardsville, United States Slagle Financial Full time

    Client Service RepresentativeAre you looking for an opportunity to utilize superior client service skills and work one-on-one with clients? If you enjoy developing long-term relationships, constantly challenging yourself, and providing superior client service support, we would like to talk to you! Our growing financial service firm, Slagle Financial, in...

  • Engineering Technician

    4 months ago


    Edwardsville, United States Utilitra Full time

    Job DescriptionJob DescriptionUtilitra has an exciting opportunity for a Engineering Technician based in our Edwardsville, Illinois office. If your skills and experience are a match for the position described below, we'd love to hear from you. About Our Company Utilitra is a woman-owned firm specializing in utility and technology solutions. We offer...