Human Resources Assistant

3 days ago


Edwardsville, Illinois, United States Southern Illinois University Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources Assistant to join our team at Southern Illinois University. As an HR Assistant, you will provide exceptional support to the Director of Human Resources, ensuring seamless day-to-day operations and exceptional customer service to staff and visitors.

Key Responsibilities
  • First Point of Contact: Greet visitors and manage incoming calls on a multi-line phone system, directing inquiries to the appropriate HR personnel and providing essential information about HR procedures.
  • Administrative Support: Offer comprehensive administrative assistance to the Director of Human Resources, including screening calls and managing visitors, composing routine correspondence requiring HR knowledge, and maintaining and coordinating the Director's calendar, scheduling meetings, and sending out polls.
  • Project Coordination: Take charge of special projects such as conducting research and data analysis, planning and assisting with staff meetings, tracking new hire ethics training and waivers, and managing department budget expenses, procurement card purchases, and expense vouchers.
  • Data Management: Maintain salary time records for HR staff, managing vacation and sick leave input into the Banner HR System, and assist with FOIA requests and personnel file inquiries.
  • Office Operations: Manage various office needs, including key control, inventory of supplies, scheduling conference room meetings, and overseeing student workers as needed.
Requirements
  • Education: High school diploma or equivalent.
  • Experience: One year of experience in human resource administration, business administration, or a closely related field, or any combination totaling one year from the following categories: course work in human resource administration, business administration, or a closely related field, or work experience performing basic human resource/payroll or general office support duties.
Benefits

Southern Illinois University offers an exceptional array of benefits to all full-time and part-time employees, including medical, dental, and vision insurance, university tuition waivers, life insurance, SURS retirement plan, supplemental retirement savings plans, paid vacation and sick leave accrual, generous holiday schedule/paid holidays, WorkLife programs, Employee Assistance Program (mental health and wellness), employee discounts, Flexible Spending Account Program, and more.



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