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Administrative Assistant

1 month ago

New York, New York, United States Intelliswift Full time
Job Title: Administrative Assistant

Job ID:
Job Title: Administrative Assistant
Duration: 12 Months
Location: New York, NY
Pay Rate: $50.72/HR

Required Skills:

  • Must be a self-starter, with excellent attention to detail and follow-up skills. Demonstrated ability to manage multiple assignments, meet deadlines, coordinate several calendars and schedule a high-volume of internal and external meetings; work independently and follow through to resolve day-to-day administrative matters.
  • Excellent at designing and delivering clear communication
  • Excellent at focusing efforts in areas where he/she can add the most value; works well with others to achieve team goals; leverages the expertise of others
  • Excellent judgment and discretion in handling sensitive data and confidential information
  • Ability to adapt to new assignments and apply best practices to refine and improve work processes and procedures
  • Excellent interpersonal and diplomatic skills with the ability to work well with all levels of staff, Bank and System-level senior management, and senior domestic and foreign officials from both the public and private sectors
  • Ability to work in a team environment and provide back up support to the Group's administrative support services team
  • Ability to work with minimum supervision and guidance, excellent prioritization and organizational and skills
  • Required Technical Skills:
    1. Word
    2. Excel
    3. PowerPoint
    4. Visio
Responsibilities:
  • Provide comprehensive administrative support to the Technology Function. Primary responsibilities include:
  • Manage multiple calendars includes creating, deleting and updating meetings and events and assist customers in prioritizing their daily schedules
  • Develop and support briefing materials and presentations
  • General administrative responsibilities (i.e. phone coverage, scan, FedEx, internal mail)
  • Maintain organizational charts in Visio
  • Process and track purchase orders and manage the area's inventory of supplies
  • Provide back-up support to other admins within TG at own initiative or as requested, perform other ad-hoc duties assignments and projects, as necessary
  • 5 year administrative support experience