Lead Program Support Specialist

1 week ago

Leesburg, Virginia, United States Loudoun County Full time

Welcome to Loudoun County Government

Thank you for considering a career with us. We appreciate your interest in joining our team.

About Loudoun County

Loudoun County is recognized as one of the fastest-growing regions in the nation, celebrated for its outstanding quality of life and robust economy, while honoring its historical roots. Located a short distance from Washington DC, Loudoun County provides a rich array of cultural, recreational, and educational experiences.

Department Overview

The Department of Family Services is dedicated to empowering individuals and families within our community. Our mission is to support those in need while advocating for the rights of the most vulnerable. We value the contributions of our employees, volunteers, and community partners, and we strive to create an environment that reflects our commitment to excellence.

Position Summary

We are seeking a highly skilled Senior Program Assistant to join our Internal Operations Team. This pivotal role is essential for the efficient functioning of our department, providing vital support to staff and contributing to the success of community empowerment programs.

The Internal Operations Team is focused on optimizing departmental performance, ensuring effective service delivery to the community. They prioritize strategic staffing, comprehensive training, and a positive workplace culture to attract and retain top talent. Furthermore, they are committed to managing resources effectively, ensuring compliance with all regulations, and maintaining fiscal responsibility to sustain our programs.

Key Responsibilities

  • Manage the calendar of the Assistant Director, including scheduling appointments and prioritizing sensitive matters.
  • Supervise other administrative staff within the division.
  • Provide prompt and courteous customer service to staff, vendors, and community members.
  • Serve as the backup Office Automation Coordinator, overseeing computer asset inventory.
  • Prepare and track financial documents such as requisitions and travel expenses.
  • Support departmental programs through special projects and meetings.
  • Act as a liaison between the Assistant Director and various stakeholders.
  • Manage program data using databases and spreadsheets.
  • Facilitate communication between the Assistant Director and staff members.
  • Organize meetings, including scheduling, agenda preparation, and logistics.
  • Exercise discretion in handling complex administrative tasks.
  • Provide administrative support, including drafting and editing correspondence and presentations.
  • Maintain accurate records and stay informed on internal policies.
  • Place work orders for maintenance as needed.
  • Perform additional duties as assigned.

Qualifications

A high school diploma or equivalent is required, along with four years of relevant administrative experience, including proficiency with computer systems and office applications.

Additional Requirements

Candidates must pass a pre-employment background check. A Notary Public certificate may be required within 30 days of hire, depending on job-related duties.

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