Program Administrative Assistant
3 weeks ago
We are seeking a highly organized and detail-oriented Program Administrative Assistant to join our team at Community Action Partnership of San Luis Obispo County. As a key member of our Family and Community Support Services (FCSS) team, you will provide essential administrative and clerical support to help our staff deliver vital services to clients, assisting them in achieving self-sufficiency and contributing to our mission.
Responsibilities:- Perform various clerical tasks such as word processing, data entry, filing, copying, mailing, and tracking information.
- Screen and direct telephone calls, providing routine information and referrals.
- Receive referrals from Family and Community Support programs and track information using program procedures.
- Enter intakes and programmatic file information into ClientTrack, our client database system.
- Arrange logistics for meetings and activities, develop agendas, and prepare meeting materials.
- Compile and record statistical data, creating comprehensive reports.
- Distribute information, letters, and memos to program management and staff.
- Assist with the preparation of letters, brochures, bulletins, announcements, and flyers.
- Manage mail, packages, and correspondence distribution.
- Maintain office supplies and reorder as needed.
- Prepare purchase requisitions for non-office supplies.
- Track and voucher bills related to relevant programs.
- Help maintain a clean and orderly office space.
- Attend staff meetings, conferences, and workshops as required.
- Adhere to safety rules and practices, ensuring maximum safety for yourself, colleagues, clients, and children.
- Perform other duties as needed.
- High school diploma/GED and three years of experience in office management and clerical duties, or an equivalent combination of education and experience.
- Strong Microsoft Excel skills.
- Dependable, insured transportation and valid California Driver's License (mileage to be reimbursed) with an acceptable driving record. A DMV printout and proof of insurance will be required.
- Medical, Dental, Vision and Life Insurance coverage, 100% covered by CAPSLO.
- 14 paid holidays, so you can always count on being off.
- Vacation time to relax, reconnect and recharge.
- Sick Time to rest and feel better or get to our doctor appointment.
- A generous match to your retirement contribution after your first six months.
- The opportunity to work alongside a team of individuals with the same goal... helping people, changing lives.
- And much more...
Community Action Partnership of San Luis Obispo County is a non-profit organization dedicated to improving the lives of individuals and families in our community. We are committed to providing high-quality services and support to those in need, and we are seeking a dedicated and compassionate Program Administrative Assistant to join our team.
Please note that this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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Program Administrative Assistant
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