Event Production Coordinator

2 weeks ago

Los Angeles, California, United States Tao group Full time

Tao Group Hospitality provides a comprehensive benefits package for all full-time employees, including:

  • Medical, Dental, and Vision Insurance
  • 401(k) Retirement Plan with Employer Contributions
  • Life and Disability Insurance Options
  • Additional Insurance Plans
  • Mental Health Resources and Support
  • Fertility and Family Planning Assistance
  • Pet Insurance Coverage
  • Employee Discounts
  • TAO Savings Marketplace
  • Paid Time Off and more

POSITION OVERVIEW:

Collaborate closely with the Vice President of Special Projects to orchestrate engaging events and experiences for various pop-up initiatives and sponsorship engagements.

KEY RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Managing vendor selection and relationships
  • Developing and overseeing production schedules
  • Ensuring all sponsorship requirements are met during events
  • Creating CAD designs and fabrication prototypes for approvals
  • Supervising load-in and load-out processes for events
  • Participating in vendor and partner site visits as needed
  • Guaranteeing high-quality event execution and managing last-minute adjustments
  • Collaborating with the Special Projects Event Manager on vendor accounting and payment processes for sponsorship deliverables, as well as drafting detailed reports on sponsorship activities, including production, public relations, and social media metrics.
  • Assisting with additional tasks as assigned

EDUCATION AND EXPERIENCE:

  • 2-4 years of experience in event management or agency settings
  • Highly self-driven and motivated
  • Strong negotiation and influencing abilities
  • Excellent written and verbal communication skills
  • Outstanding organizational capabilities
  • Keen attention to detail and commitment to delivering high-quality results
  • Exceptional interpersonal skills, demonstrating professionalism and the ability to engage effectively across various levels within a complex environment
  • Possesses entrepreneurial mindset
  • Passionate about supporting the mission and values of Tao Group Hospitality
  • Capable of collaborating with senior stakeholders and coordinating team activities
  • Skilled in problem-solving and finding innovative solutions
  • Committed to promoting equal opportunities
  • Proficient in Microsoft Office Suite, experience with POS systems, and knowledge of Oracle preferred
  • Familiarity with Adobe Suite and CAD software preferred
  • Must be at least 21 years old

SKILLS AND WORK ENVIRONMENT:

The characteristics of the work environment and physical demands described here are representative of those encountered by a team member while performing essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Strong problem-solving skills are essential
  • Excellent written and verbal communication skills are required
  • Ability to thrive under pressure and meet deadlines
  • Positive energy and attitude are important
  • Ability to read computer screens and produce legible written documents
  • Capability to sit and/or stand for extended periods
  • Ability to move quickly and set a productive pace in the workplace
  • Must be able to lift and carry up to 25 lbs.
  • Office environment with potential exposure to various settings such as casinos, nightclubs, bars, lounges, and restaurants
  • Occasional local travel may be required
  • Work in an environment with varying levels of noise, crowds, and smoke, depending on guest volume
  • May require extended hours, irregular shifts, evening and/or weekend work, and holiday availability
  • Maintain a professional and well-groomed appearance in accordance with company standards
  • Ability to work effectively as part of a team and interact professionally with internal and external customers, managers, and colleagues
  • High level of confidentiality is required
  • Ability to handle a fast-paced and sometimes stressful work environment

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