Budget Specialist for Academic

1 week ago


Lawrenceville, Georgia, United States Georgia Gwinnett College Full time

Job Summary

The Academic and Student Affairs Budget Specialist's primary responsibility is to assist the Provost in the administration of budgets and all financial transactions and reports. This Specialist also performs a variety of administrative duties that support the Provost.

Key Responsibilities

  • Monitors all budgets for the Senior Vice President for Academic & Student Affairs/Provost to ensure funds are available to cover the fiscal year and the proper accounts are charged (i.e. state funds, foundation funds, grant funds); monitors the budgets of other departments within Academic & Student Affairs as required
  • Submits budget transfers throughout the fiscal year as directed by the Provost
  • Assists the Provost with annual budget planning; submits budget documents to Budget & Finance
  • Tracks, processes, and submits all budget manager authority documents in Academic & Student Affairs as leadership changes occur
  • Processes all financial transactions approved by the Provost: requesting quotes, generating purchase orders, paying invoices, and submitting reimbursements
  • Prepares travel documents and submits expense reports
  • Authorized P-Card holder, reconciles monthly statements and maintains records based on state requirements
  • Creates budget and financial reports, correspondence, and presentations as requested by the Provost
  • Maintains office supplies for normal operations in the Provost's Office
  • Performs other duties as assigned

Required Qualifications

  • 4 Year / Bachelor's Degree
  • Three (3) years of experience in higher education
  • Five (3) years of experience in a general office environment with accounting experience

Preferred Qualifications

  • Graduate Degree
  • Three or more years of experience in higher education
  • Proficient in Microsoft Office Suite, Banner, and Peoplesoft

Knowledge, Skills, & Abilities

ABILITIES

Ability to work in a fast-paced environment with a variety of individuals including the general public, faculty, staff, and students

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policies/board-policy-8-2-18-1-2. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policies/board-policy-6-5.



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