Project Accountant/Billing Specialist

5 days ago


Charleston, West Virginia, United States INFRASTRUCTURE CONSULTING & ENGINEERING Full time
Job Title: Project Accountant/Billing Specialist

Infrastructure Consulting & Engineering, LLC (ICE) is seeking a skilled Project Accountant/Billing Specialist to join our team. As a key member of our accounting department, you will be responsible for ensuring accurate and timely generation and submission of monthly invoices to our clients.

Key Responsibilities:
  • Determine contract billing terms and requirements by thoroughly reviewing project contracts and agreements.
  • Generate and submit client invoice packages that accurately reflect the services rendered and align with the agreed-upon billing terms.
  • Assist project managers in the preparation of supporting documentation, such as timesheets, expense reports, and purchase orders.
  • Be accountable for accurate and timely invoice submission, maintaining a strong focus on accuracy and timeliness.
  • Develop positive client relationships by communicating effectively regarding billing inquiries, discrepancies, and other billing-related matters.
  • Set up and maintain project system fields using relevant accounting software or systems.
  • Support the accounting team as needed, providing assistance and support in various financial activities.
Requirements:
  • Proficiency with Microsoft Office applications, especially Excel.
  • Working knowledge of GAAP Standards and accounting principles.
  • Excellent attention to detail and organizational skills.
  • Exceptional numerical and analytical abilities.
  • Effective communication skills, both written and verbal.
  • Ability to collaborate and work well within cross-functional teams.
  • Self-motivated with a proactive and problem-solving mindset.
  • Ability to prioritize tasks and manage multiple deadlines.
Education and Experience:
  • Associate's degree required or relevant work experience.
  • Bachelor's degree in accounting preferred.
  • Experience with a comprehensive accounting system (Deltek Vision/Vantagepoint experience is a plus).
Physical and Environmental Requirements:

This position predominantly involves up to 8 hours per day at a computer workstation, with occasional standing and walking. The employee may occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds.

Expected Hours of Work:

The ICE offices are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing an unpaid hour for lunch daily. Work schedules may vary according to the project schedule.

Compensation:

The provided salary ranges are general guidelines; actual compensation depends on factors like educational background, experience, skills, certifications, and market trends. We aim for competitive and fair compensation packages reflecting our team members' qualifications and contributions.

About ICE:

Infrastructure Consulting & Engineering, LLC (ICE) is a leading transportation design and consulting firm headquartered in West Columbia, SC. With expertise across various disciplines, ICE delivers comprehensive solutions tailored to diverse project needs.

Company Benefits:

ICE offers a comprehensive benefits package including healthcare, insurance, retirement plans, education assistance, employee assistance programs, and paid time off, reflecting our commitment to supporting employees and their families.

Equal Employment Opportunity (EEO) Employer:

ICE is an Equal Opportunity Employer and encourages qualified veterans and individuals with disabilities to apply. ICE does not discriminate on the basis of race, sex, color, religion, gender, sexual orientation or preference, gender identity or expression, national origin or ethnicity, age, marital status, pregnancy, genetic information, disability, or veteran status, in accordance with applicable federal, state, and local laws.



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