Administrative Coordinator

3 days ago


Brooklyn, New York, United States MTA, Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MTA, Inc. The successful candidate will provide administrative support to the Law Department's Torts Division, handling a high-volume of personal injury and property damage claims and lawsuits.

Key Responsibilities
  • File Management: Directly handle all aspects of file management, including file retrieval, archiving files in accordance with relevant retention policies, and assisting with file room inventory procedures.
  • Data Entry: Enter data into various department database systems.
  • Record Keeping: Manage and maintain effective record keeping and organize files to collect information for future use.
  • Authorization and Invoicing: Assist with the processing of authorizations, retention of experts, and invoices.
  • Team Collaboration: Work independently and collaboratively as part of a litigation team.
  • Business Goals: Assist in the business goals of the MTA Legal Dept. in whatever manner as required by the General Counsel and Deputy General Counsel - Torts.
  • Additional Duties: Perform other duties as required to maintain current workflow within the unit.
Requirements

To be considered for this role, you must possess a Baccalaureate degree from an accredited college and two (2) years of satisfactory responsible full-time paid experience in a government agency, business firm, civic organization, or educational institution, conducting administrative or management studies, or assisting an executive in directing the administration of a large organizational segment, or directing or coordinating the administration of several small organizational segments, or performing any appropriate combination of these duties.

Alternatively, you may possess an Associate degree from an accredited college or completion of two (2) years of study (60 credits) at an accredited college and four (4) years of satisfactory responsible full-time paid clerical experience, at least two (2) years of which must have been in an administrative capacity as described above.

Or, you may possess a high school diploma or equivalent and six (6) years of satisfactory responsible full-time paid clerical experience, at least two (2) years of which must have been in an administrative capacity as described above.

However, all candidates must possess the two (2) years of administrative experience as described above.

Selection Method

Based on evaluation of education, skills, experience, and interview.



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