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Administrative Coordinator

2 months ago

Easton, Maryland, United States Five Star Senior Living Full time

About the Role

We are seeking an experienced Administrative Assistant to join our team at Five Star Senior Living. As an Administrative Assistant, you will work closely with the Executive Director to manage day-to-day operations and provide exceptional support to our residents and staff.

Key Responsibilities

  • Communication
    • Respond to incoming calls and correspondence in a professional and courteous manner, ensuring that all inquiries are addressed in a timely and effective manner.
    • Provide information and support to residents, families, and staff members, as needed.
    • Greets and assists visitors, including potential residents, sponsors, and job applicants.
    • Maintains marketing materials and distributes them to prospective residents, family members, and referral sources.
  • Budgeting and Record Keeping
    • Manages office supplies and maintains inventory levels to ensure adequate stock while staying within budget.
    • Maintains accurate records of petty cash transactions and ensures compliance with established financial and accounting standards.
    • Maintains personnel files and resident files in a confidential and orderly fashion, adhering to HIPAA guidelines.
  • Administrative Support
    • Provides administrative support to the Executive Director, including scheduling appointments, preparing correspondence, and performing other tasks as needed.
    • Assists with special projects and initiatives, as assigned by the Executive Director.

Requirements

  • High School diploma or equivalent required.
  • Excellent interpersonal, written, and verbal communication skills.
  • Organizational skills to effectively manage competing priorities.
  • Ability to communicate effectively in an interdisciplinary care setting.
  • Basic mathematical skills, including rates, ratios, and percentages.
  • Familiarity with scheduling and communication software.

About Us

Five Star Senior Living is a leading provider of senior living communities, offering a range of services and amenities to support the health, wellness, and independence of our residents. We are committed to providing exceptional care and service to our residents and their families.