Operations Coordinator/ Administrative Assistant

4 weeks ago


Easton, Pennsylvania, United States Orchard , CO Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at Orchard LLC. As an Operations Support Coordinator, you will play a critical role in ensuring the smooth operation of our business units.

Your primary responsibilities will include:

  • Liaising with CMS and other governmental entities to obtain/provide information, identify issues, and assist with timely responses to inquiries regarding contracts.
  • Responding to client inquiries via written or oral communications.
  • Ensuring contract compliance by monitoring deliverables, contract requirements, and communicating Medicare change requests.
  • Working with other business units to ensure the effective coordination of objectives/deliverables, establish permissions in systems, perform quality review of deliverables to ensure compliance in accordance with applicable regulations within the scope of work, managing activities, and facilitating project by setting priorities.
  • Coordinating and managing the transition of workloads, and serving as the interface with other entities.
  • Contractor Administrator for CMSARTs system.
  • Writing reports, preparing presentations, and ensuring the timely approval by Program Director of deliverables.
  • Providing training and technical advice to team members.
  • Coordinating new CMS User ID set ups and background verifications.
  • Working with Quality Director/Officer on ISO initiatives to improve operational systems, processes, and policies to improve information flow, management reporting, business process, and organizational planning.
  • Facilitating project logistics such as meetings, conference rooms, conference calls, etc.
  • Participating and/or leading internal/external committees as assigned.

Requirements:

  • High school diploma or GED required, Associates Degree in business preferred.
  • At least 1 year of experience in an intermediate-level administrative position; or an equivalent combination of education and experience.
  • Prior experience working with medical records strongly preferred.
  • Prior experience working on government contracts strongly preferred.
  • Intermediate proficiency with Microsoft Office to include Excel, Access, PowerPoint, Word, and Outlook.
  • Working knowledge of Medicare and/or Medicaid protocols for Fraud and Abuse investigations is preferred.
  • Experience working with customer requirements and coordinating reports and deliverables.

About Orchard LLC:

Established in 2010, Orchard LLC has an exceptional reputation, providing staffing solutions to time-sensitive, talent scarcity issues to deliver better talent management ROI. Our specialty lies in the critical area of program talent acquisition and resource management, not in one narrow skillset, but across many areas of technical and functional delivery.



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