Healthcare Administrative Coordinator

2 weeks ago

Bridgeport, Connecticut, United States Yale New Haven Health Full time
Overview


At Yale New Haven Health, we believe that every team member should embody our Vision, support our Mission, and uphold our Values.

Our core values - integrity, patient-centered care, respect, accountability, and compassion - guide our actions as professionals every day.


The Practice Administrative Associate plays a crucial role in facilitating patient care and physician operations by welcoming patients and visitors, managing phone inquiries, scheduling appointments, and maintaining patient medical records.

This position requires familiarity with front desk operations in a medical setting. Key responsibilities include:


Responsibilities
  • Manage the appointment schedule, including modifications and updates.
1.1 Ensure timely communication of schedule changes to relevant staff and physicians/providers.

  • Oversee the check-in process and front desk operations to guarantee efficient and high-quality service delivery.
2.1 Greet patients upon arrival, confirming and collecting necessary information and signatures in accordance with established policies.

  • Handle incoming calls with professionalism, providing assistance, taking accurate messages, and directing callers to the appropriate personnel.
3.1 Maintain excellent telephone etiquette when interacting with patients and healthcare team members.

  • Execute pre-authorizations required by insurance providers for upcoming tests and procedures as needed.
4.1 Monitor referrals entering the practice.

  • Maintain electronic and paper medical records in compliance with established policies.
  • Perform daily tasks such as retrieving messages from the answering service, managing voicemail, distributing faxes, filing, photocopying, and sorting mail.
6.1 Forward calls to the answering service and inform them of the physicians' on-call status.

  • Collect and reconcile co-payments and cash transactions in accordance with policy.
  • Contribute to quality improvement initiatives within the team and department.
8.1 Participate actively in staff meetings.

  • Engage effectively and professionally with individuals from diverse backgrounds and experiences.

9.1 Coordinate efforts to gather patient and family feedback regarding their healthcare experiences through surveys and focus groups, and participate in initiatives to address identified needs.


  • Perform additional tasks as assigned by physicians or management.
10.1 Provide cross-coverage as necessary.

  • Assist with chaperoning duties during patient medical procedures as required.
Qualifications

EDUCATION
High School diploma or equivalent is required.

EXPERIENCE
Minimum of 1 year of administrative experience in healthcare or 2 years in an office setting is required.

SPECIAL SKILLS
Strong organizational, communication, customer service, and teamwork skills are essential. The ability to multitask is critical. Experience with EMR systems is preferred, along with proficiency in Microsoft Office applications. A commitment to a patient-centered approach to care is necessary.

Demonstrates professional and effective communication, both written and verbal, with patients, families, medical staff, colleagues, vendors, and other departments to enhance continuity of care and the clinical image.

  • Healthcare Administrative Coordinator

    2 weeks ago

    Bridgeport, Connecticut, United States Yale New Haven Health Full time

    Overview At Yale New Haven Health, we believe that every team member should embody our Vision, support our Mission, and uphold our Values. These core principles - integrity, patient-centered care, respect, accountability, and compassion - are fundamental to our daily operations as professionals. The Healthcare Administrative Coordinator plays a vital...

  • Healthcare Administrative Coordinator

    6 days ago

    Bridgeport, Connecticut, United States Yale New Haven Health Full time

    Overview At Yale New Haven Health, we believe that every team member should embody our Vision, support our Mission, and uphold our Values. These values - integrity, patient-centered care, respect, accountability, and compassion - guide our actions as professionals every day. The Healthcare Administrative Coordinator plays a vital role in facilitating...

  • Healthcare Administrative Coordinator

    2 weeks ago

    Bridgeport, Connecticut, United States Complete Staffing Full time

    Position Title: Medical Administrative AssistantWork Schedule: Monday to Friday, 8:00 AM - 5:00 PM (may vary by 30 minutes)Compensation: $18 - $24 per hour (depending on experience); $24 for candidates with 3+ years of relevant experience.Employment Type: Long-term temporary position to cover medical leave.Role Overview:This position is essential for...

  • Healthcare Administrative Coordinator

    2 weeks ago

    Bridgeport, Connecticut, United States Complete Staffing Full time

    Position: Medical Administrative AssistantSchedule: Monday to Friday, 8:00 AM - 5:00 PM (may vary by 30 minutes)Compensation: $18 to $24 per hour (depending on experience; $24 for candidates with 3+ years of experience)Overview:This is a long-term temporary position to cover a medical leave.Key Responsibilities:1. Manage scheduling of patient appointments.2....

  • Healthcare Administrative Coordinator

    2 weeks ago

    Bridgeport, Connecticut, United States Complete Staffing Full time

    Position: Medical Administrative AssistantSchedule: Monday to Friday, 8:00 AM - 5:00 PM (may vary by 30 minutes)Compensation: $18 to $24 per hour (dependent on experience; $24 for candidates with 3+ years of experience)Overview:This is a long-term temporary position to provide coverage for medical leave. The role requires immediate availability.Key...

  • Healthcare Administrative Coordinator

    2 weeks ago

    Bridgeport, Connecticut, United States Complete Staffing Full time

    Position: Medical Administrative AssistantSchedule: Monday to Friday, 8:00 AM - 5:00 PM (may vary by 30 minutes)Compensation: $18 - $24 per hour (dependent on experience, with $24 reflecting 3+ years of relevant experience)Overview:This is a long-term temporary position intended to cover a medical leave.Key Responsibilities:1. Manage scheduling of patient...

  • Administrative Coordinator

    1 week ago

    Bridgeport, Connecticut, United States CENTURY21 Scala Group Full time

    Job OverviewCENTURY21 Scala Group is seeking a highly organized and detail-oriented Administrative Assistant to support our Director of Training. This role will play a crucial part in ensuring the smooth operation of our new agent onboarding and training process.Key ResponsibilitiesScheduling and Coordination: Manage and coordinate the Director's calendar,...

  • Administrative Coordinator

    1 week ago

    Bridgeport, Connecticut, United States CENTURY21 Scala Group Full time

    Job OverviewCENTURY21 Scala Group is seeking a highly organized and detail-oriented Administrative Assistant to support our Director of Training. This role will play a crucial part in ensuring the smooth operation of our new agent onboarding and training processes.Key ResponsibilitiesScheduling and Coordination: Manage and coordinate the Director's calendar,...

  • Administrative Operations Coordinator

    7 days ago

    Bridgeport, Connecticut, United States University of Bridgeport Full time

    Position Overview The Administrative Coordinator for the School of Nursing plays a vital role in providing comprehensive administrative support to the School of Nursing (UBSN), reporting directly to the Executive Director. Key Responsibilities: The following duties are essential to the role and are indicative of the types of work that may be...

  • Administrative Operations Coordinator

    7 days ago

    Bridgeport, Connecticut, United States University of Bridgeport Full time

    Position Overview The Administrative Coordinator for the School of Nursing plays a pivotal role in delivering essential support to the academic unit, ensuring smooth operational processes and effective communication within the department. Key Responsibilities: Oversee office functions, including the onboarding and supervision of administrative...

  • Administrative Operations Coordinator

    7 days ago

    Bridgeport, Connecticut, United States University of Bridgeport Full time

    Position Overview The Administrative Coordinator for the School of Nursing plays a vital role in providing comprehensive administrative support to the School of Nursing (UBSN) under the supervision of the Executive Director. Key Responsibilities: The following duties are indicative of the various responsibilities that may be assigned to this...

  • Healthcare Administrator

    4 days ago

    Bridgeport, Connecticut, United States St. Vincent's Medical Center Full time

    Job SummaryWe are seeking a highly skilled and experienced Nurse Manager to join our team at St. Vincent's Medical Center. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our nursing department, ensuring the delivery of high-quality patient care and promoting a positive work environment.Key...

  • MDS Coordinator

    4 days ago

    Bridgeport, Connecticut, United States Mozaic Senior Life Full time

    Job OverviewMozaic Senior Life is seeking a dedicated and experienced MDS Coordinator to join our team. As a key member of our healthcare team, you will play a vital role in ensuring the highest quality of care for our residents.Key Responsibilities:Conduct thorough assessments of residents' medical needs and develop individualized care plans.Collaborate...

  • Administrative Associate

    1 week ago

    Bridgeport, Connecticut, United States Yale New Haven Health Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Yale New Haven Health. The successful candidate will be responsible for coordinating patient care and physician activity, ensuring seamless communication and efficient operations.Key ResponsibilitiesMaintain accurate and up-to-date appointment...

  • Healthcare Business Coordinator

    2 weeks ago

    Bridgeport, Connecticut, United States Yale New Haven Health Full time

    Overview At Yale New Haven Health, we believe that every team member plays a vital role in achieving our Vision and supporting our Mission. Our core values - integrity, patient-centered care, respect, accountability, and compassion - guide our actions and interactions daily. As part of our commitment to delivering high-quality medical services tailored...

  • Healthcare Business Coordinator

    2 weeks ago

    Bridgeport, Connecticut, United States Yale New Haven Health Full time

    Position Overview:At Yale New Haven Health, we believe that every team member plays a crucial role in fulfilling our Vision and supporting our Mission. Our core Values—integrity, patient-centered care, respect, accountability, and compassion—are essential in guiding our daily actions as professionals. As a leading healthcare provider, we are dedicated to...

  • Patient Services Administrative Associate

    2 weeks ago

    Bridgeport, Connecticut, United States Yale New Haven Health Full time

    OverviewAt Yale New Haven Health, we believe that every team member should embody our Vision, support our Mission, and uphold our Values. Our core values - integrity, patient-centered care, respect, accountability, and compassion - are essential in guiding our actions as professionals every day.The Practice Administrative Associate plays a vital role in...

  • Medical Office Administrative Specialist

    2 weeks ago

    Bridgeport, Connecticut, United States Yale New Haven Health Full time

    OverviewAt Yale New Haven Health, we believe that every team member should embody our Vision, support our Mission, and uphold our Values. Our core values - integrity, patient-centered care, respect, accountability, and compassion - guide our actions as individuals and professionals on a daily basis.The Practice Administrative Associate plays a crucial role...

  • Front Office Coordinator

    2 days ago

    Bridgeport, Connecticut, United States Optimus Health Care, Inc. Full time

    Job SummaryOptimus Health Care, Inc. is seeking a highly skilled and detail-oriented Front Office Registrar to join our team at our Park City Primary Care location in Bridgeport, CT.Key ResponsibilitiesConduct initial patient intake and update patient information in a timely and accurate manner.Collect co-pays and ensure prompt payment of services.Assist...

  • HR Administrator

    2 months ago

    Bridgeport, Connecticut, United States Staffing 360 Solutions Full time

    Lighthouse Professional Services a division of Staffing 360 Solutions group, is proud to be a "Best in Staffing 2023" award winner. We have over 50 years of experience placing people with small and global companies. Our offices in New York, Connecticut, and Massachusetts serve clients nationwide. We are currently seeking an HR Administrator for a client in...